Virtual Assistant, Remote- Full TIme

TalentHop; United States; Remote; USD 25,000 - 39,000; Full time

Job summary

TalentHop, a distributed-team organization in the United States, is seeking a Virtual Assistant to provide comprehensive administrative and operational support. You will manage scheduling, documentation, and vendor coordination, and oversee gifting programs to enhance team and client engagement.

The role requires 3+ years in administrative or operations roles, excellent organizational and communication skills, and the ability to work independently in a fast-paced environment.

Qualifications

• Minimum 3 years in administrative support, operations, or similar roles.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication abilities.
• High level of ownership, reliability, and follow-through.
• Effective research and problem-solving skills.
• Ability to work independently in a fast-paced environment.
• Good judgment in managing sensitive information.
• Preferred experience in startup environments, technology companies, or distributed teams.
• Experience managing gifting, vendors, purchasing, or logistics.
• Familiarity with Google Workspace, Slack, and project management tools.
• Comfortable using AI tools to increase efficiency and automate tasks.

Responsibilities

• Manage scheduling, research, documentation, and administrative tasks.
• Maintain internal trackers, records, and operational data.
• Coordinate purchasing, vendor relationships, shipping, expenses, and reimbursements.
• Support onboarding, team logistics, and handle ad hoc requests.
• Oversee gifting operations including sourcing, ordering, personalization, shipping, and delivery.
• Track gifting budgets, recipient information, orders, and vendors.
• Anticipate needs and ensure task completion.

Skills

Organizational skills

Written & verbal communication

Ownership & reliability

Independent worker

Problem solving

Research skills

Vendor & logistics

Startup experience

AI tools

Tools

Google Workspace

Slack

Project management tools

Job description

This organization operates in a distributed team environment, addressing the need for coordinated administrative and operational support across remote and internal teams. By managing logistics, vendor relations, and team operations, the company enables efficient workflows and supports client-facing activities.

About the Opportunity:

The VIRTUAL ASSISTANT role is designed to provide comprehensive administrative and operational support to the distributed team. This position contributes by managing scheduling, documentation, vendor coordination, and gifting programs, ensuring smooth day-to-day operations and enhancing team and client engagement.

Responsibilities:

• Manage scheduling, research, documentation, and administrative tasks
• Maintain internal trackers, records, and operational data
• Coordinate purchasing, vendor relationships, shipping, expenses, and reimbursements
• Support onboarding, team logistics, and handle ad hoc requests
• Oversee gifting operations including sourcing, ordering, personalization, shipping, and delivery
• Track gifting budgets, recipient information, orders, and vendors
• Anticipate needs and ensure task completion

Requirements:

• Minimum 3 years in administrative support, operations, or similar roles
• Excellent organizational skills and attention to detail
• Strong written and verbal communication abilities
• High level of ownership, reliability, and follow-through
• Effective research and problem-solving skills
• Ability to work independently in a fast-paced environment
• Good judgment in managing sensitive information
• Preferred experience in startup environments, technology companies, or distributed teams
• Experience managing gifting, vendors, purchasing, or logistics
• Familiarity with Google Workspace, Slack, and project management tools
• Comfortable using AI tools to increase efficiency and automate tasks

Pay Range and Compensation Package:

• The pay range and compensation package for this role will be determined based on the candidate's experience, skills, and other relevant factors.

Equal Opportunity Statement:

Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.