Administrative/Virtual Assistant

Getprimeresolve; United States; Hybrid; USD 32,000 - 52,000; Full time

Benefits offered by this job

Competitive compensation

Remote/Hybrid options

PTO & holidays

Growth opportunities

Job summary

Getprimeresolve is seeking an organized Administrative / Virtual Assistant in the United States to support daily operations and the management team. The role involves handling emails, calendars, data management, and cross-functional coordination to improve efficiency.

Ideal candidates will have prior admin or virtual assistant experience, strong communication skills, and proficiency with Google Workspace or Office 365, plus collaboration tools like Slack, Zoom, Asana, and Trello.

Qualifications

• Experience as Administrative Assistant, Executive Assistant, Virtual Assistant, or in operational support.
• Strong organizational and time-management skills with high attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Administrative Support: Manage email, organize digital files, schedule meetings, and maintain team calendars.
• Operational Coordination: Assist with staff scheduling inputs, inventory tracking, supplier communications, and daily logs.
• Data & Document Management: Prepare reports, update spreadsheets, input invoices, and maintain SOP documentation.
• Vendor & Team Communication: Serve as a point of contact for external inquiries and updates.
• Ad-Hoc Projects: Provide general operational assistance on special projects and process improvements.

Skills

Organizational skills

Time management

Written communication

Independent work

Tools

Google Workspace

Office 365

Slack

Zoom

Asana

Trello

Job description

Job Overview

We are looking for an organized, proactive Administrative / Virtual Assistant to support our daily business operations and management team. In this role, you will handle administrative, organizational, and operational tasks to keep our business running smoothly, improve internal efficiency, and support team leaders.

Responsibilities

• Administrative Support: Manage email correspondence, organize digital file systems, schedule meetings, and maintain team calendars.

• Operational Coordination: Assist with staff scheduling inputs, inventory tracking, supplier communications, and daily logbook/record maintenance.

• Data & Document Management: Prepare reports, update spreadsheet trackers, input invoices, and maintain standard operating procedure (SOP) documentation.

• Vendor & Team Communication: Serve as a point of contact for external vendor inquiries, service providers, and team communication updates.

• Ad-Hoc Projects: Provide general operational assistance on special projects, research tasks, and process improvements as needed.

Skills & Qualifications

• Experience: Prior experience as an Administrative Assistant, Executive Assistant, Virtual Assistant, or in an operational support role.

• Technical Skills:

  • Proficiency with Google Workspace (Docs, Sheets, Drive) or Microsoft Office 365.

  • Experience with team management software, scheduling tools, or POS reporting systems.

  • Strong familiarity with digital communication and organization tools (Slack, Zoom, Asana, Trello).

• Core Competencies:

  • Strong organizational and time-management skills with high attention to detail.

  • Excellent written and verbal communication skills.

  • Ability to work independently, multitask, and prioritize daily tasks efficiently.

Benefits

• Competitive compensation.

• Flexible work environment (Remote / Hybrid options available).

• Paid time off (PTO) and company holidays.

• Opportunities for professional growth and skill development.