Remote | Virtual Assistant — $15–$30/hour

24-MAG; United States; Remote; USD 21,000 - 41,000; Full time

Job summary

24-MAG LLC is seeking a highly capable Virtual Assistant to provide administrative and operational support for a distributed team. The role covers scheduling, research, vendor coordination, purchasing, logistics, onboarding, and gifting operations, with a strong emphasis on ownership and completing tasks with minimal direction.

The ideal candidate excels at organization, communication, and multi-tasking in a fast-moving startup environment, and is comfortable using AI tools to boost efficiency

Qualifications

• 3+ years of experience in administrative support, operations, or a comparable role.
• Strong organisation, attention to detail, and follow-through.
• Excellent written and verbal communication skills.
• High ownership and ability to work independently with limited direction.
• Experience with vendors, purchasing, shipping, logistics, or gifting is valuable.
• Familiarity with Google Workspace, Slack, and project-management tools is beneficial.
• Comfortable using AI tools to improve efficiency and automate repetitive tasks.

Responsibilities

• Manage scheduling, research, documentation, records, and day-to-day administrative tasks.
• Coordinate meetings, appointments, follow-ups, and team logistics.
• Maintain internal trackers, checklists, and operational information.
• Support onboarding and recurring team workflows.
• Identify missing information, scheduling conflicts, or process gaps and resolve them proactively.

Skills

Administrative support

Operations

Communication

Independent work

Research

Multitasking

Problem-solving

Attention to detail

Time management

Tools

Google Workspace

Slack

Project management tools

Job description

We are sharing a full-time opportunity for an experienced Virtual Assistant with strong expertise in administrative support, scheduling, vendor coordination, logistics, purchasing, and distributed-team operations.

The role combines hands-on administrative execution with operational ownership. The successful candidate will manage scheduling, research, documentation, internal trackers, purchasing, vendors, expenses, onboarding support, and gifting operations while anticipating needs and driving tasks through completion with minimal direction.

Key Responsibilities

Administrative & Operational Support

• Manage scheduling, research, documentation, records, and day-to-day administrative tasks
• Coordinate meetings, appointments, follow-ups, and team logistics
• Maintain internal trackers, checklists, and operational information
• Support onboarding and recurring team workflows
• Identify missing information, scheduling conflicts, or process gaps and resolve them proactively

Vendors, Purchasing & Logistics

• Source and coordinate vendors, suppliers, and service providers
• Manage purchasing, orders, shipping, deliveries, and related documentation
• Track expenses, reimbursements, timelines, and outstanding issues
• Manage gifting activities, including sourcing, personalisation, ordering, delivery, and budget tracking
• Resolve routine vendor or logistical issues independently

  Research, Process Improvement & Communication

  • Research vendors, products, services, and operational solutions
  • Compare options and make practical recommendations
  • Improve repetitive workflows and support automation where appropriate
  • Communicate clearly with internal teams, clients, and external vendors
  • Maintain strong follow-through and ensure deadlines and commitments are completed

  Ideal Profile

  • 3+ years of experience in administrative support, operations, or a comparable role
  • Strong organisation, attention to detail, and follow-through
  • Excellent written and verbal communication skills
  • High ownership and ability to work independently with limited direction
  • Strong research and practical problem-solving ability
  • Comfortable managing multiple priorities in a fast-moving environment
  • Good judgement when handling sensitive informationExperience in a startup, technology company, or distributed team is advantageous
  • Experience with vendors, purchasing, shipping, logistics, or gifting is valuable
  • Familiarity with Google Workspace, Slack, and project-management tools is beneficial
  • Comfortable using AI tools to improve efficiency and automate repetitive tasks

  Engagement Details

  • Full-time engagement
  • Fully remote
  • Compensation: $15-$30/hour
  • Work will involve administrative support, scheduling, vendor management, purchasing, logistics, expense coordination, onboarding, team support, and gifting operations
  • Strong organisation, ownership, and follow-through are central to the role
  • Responsibilities may involve internal teams, clients, vendors, and other external stakeholders
  • Operational priorities, tools, vendors, and workflows may evolve based on business needs
  • Work must be completed without using confidential, proprietary, personally identifiable, payment-related, client-sensitive, or otherwise restricted information belonging to any employer, client, vendor, team member, or other third party

  About the Platform

  This opportunity is available through 24-MAG LLC. We connect experienced professionals with remote consulting opportunities across technical, evaluation, and project-based workstreams.

  By submitting this application, you acknowledge that your information may be processed by 24-MAG LLC for recruitment and opportunity matching in accordance with our Privacy Policy: https://www.24-mag.com/privacy-policy