Remote Administrative & Operations Coordinator

24-MAG; United States; Remote; USD 21,000 - 41,000; Full time

Job summary

24-MAG LLC is seeking a highly capable Virtual Assistant to provide administrative and operational support for a distributed team. The role covers scheduling, research, vendor coordination, purchasing, logistics, onboarding, and gifting operations, with a strong emphasis on ownership and completing tasks with minimal direction.

The ideal candidate excels at organization, communication, and multi-tasking in a fast-moving startup environment, and is comfortable using AI tools to boost efficiency

Qualifications

• 3+ years of experience in administrative support, operations, or a comparable role.
• Strong organisation, attention to detail, and follow-through.
• Excellent written and verbal communication skills.
• High ownership and ability to work independently with limited direction.
• Experience with vendors, purchasing, shipping, logistics, or gifting is valuable.
• Familiarity with Google Workspace, Slack, and project-management tools is beneficial.
• Comfortable using AI tools to improve efficiency and automate repetitive tasks.

Responsibilities

• Manage scheduling, research, documentation, records, and day-to-day administrative tasks.
• Coordinate meetings, appointments, follow-ups, and team logistics.
• Maintain internal trackers, checklists, and operational information.
• Support onboarding and recurring team workflows.
• Identify missing information, scheduling conflicts, or process gaps and resolve them proactively.

Skills

Administrative support

Operations

Communication

Independent work

Research

Multitasking

Problem-solving

Attention to detail

Time management

Tools

Google Workspace

Slack

Project management tools

Job description

24-MAG LLC is seeking a highly capable Virtual Assistant to provide administrative and operational support for a distributed team. The role covers scheduling, research, vendor coordination, purchasing, logistics, onboarding, and gifting operations, with a strong emphasis on ownership and completing tasks with minimal direction.

The ideal candidate excels at organization, communication, and multi-tasking in a fast-moving startup environment, and is comfortable using AI tools to boost efficiency