Executive Virtual Assistant

OpenKrill; United States; On-site; USD 60,000 - 85,000; Full time

Job summary

Hire Hangar is seeking an Executive Virtual Assistant for a remote role supporting senior leadership across US time zones. The position emphasizes proactive administration, superb communication, and discreet handling of sensitive information.

Responsibilities include calendar management, meeting coordination, email handling, document prep, travel planning, and cross‑functional liaison. A startup/fast-paced background is a plus for this remote opportunity.

Qualifications

• Proven experience as an Executive/Virtual Assistant supporting senior leadership.
• Remote work experience with US/UK-based companies.
• Strong organizational and time-management skills.
• Excellent written and verbal English communication.
• Discretion, professionalism, and reliability.
• Ability to work independently and anticipate needs.

Responsibilities

• Manage executive calendars across time zones.
• Coordinate virtual and in-person meetings, prepare agendas, notes, and action items.
• Handle email management and follow-ups for executives.
• Prepare documents, presentations, reports, and spreadsheets.
• Coordinate travel arrangements and itineraries.
• Liaise between executives and internal/external stakeholders.
• Maintain organized digital filing systems and documentation.
• Support special projects and ad hoc administrative tasks.
• Ensure confidentiality and professionalism with sensitive information.

Job description

Join Hire Hangar and work with fast-growing global companies while building a long-term career.

Job Title: Executive Virtual Assistant

Location: Remote

Time Zone: US Time Zones (EST-PST)

Role OverviewWe are seeking a highly organized and proactive Executive Virtual Assistant to provide comprehensive administrative and operational support to senior leadership. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced, remote environment. The ideal candidate is a self-starter who can anticipate needs, handle sensitive information with discretion, and streamline executive workflows to maximize efficiency.

Key Responsibilities

• Manage executive calendars, including scheduling meetings across time zones and prioritizing appointments
• Coordinate virtual and in-person meetings, prepare agendas, take notes, and track action items
• Handle email management, correspondence, and follow-ups on behalf of executives
• Prepare and edit documents, presentations, reports, and spreadsheets
• Coordinate travel arrangements and itineraries when required
• Act as a liaison between executives and internal/external stakeholders
• Maintain organized digital filing systems and documentation
• Support special projects, research, and ad hoc administrative tasks as needed
• Ensure confidentiality and professionalism in handling sensitive information

Required Qualifications

• Proven experience as an Executive Assistant or Virtual Assistant supporting senior leadership
• Demonstrated prior remote work experience; candidates must be fluent with remote collaboration tools (e.g., Slack, Zoom, Google Workspace, Asana or similar) and have experience working with US or UK-based companies. Applications without this experience will not be considered.
• Strong organizational and time-management skills with the ability to prioritize effectively
• Excellent written and verbal communication skills in English
• High level of discretion, professionalism, and reliability
• Ability to work independently, anticipate needs, and solve problems proactively

Preferred Qualifications

• Experience supporting C-level executives or founders
• Familiarity with project management or CRM tools
• Background in a fast-paced startup or professional services environment
• Experience coordinating across multiple departments or external partners

Tools & Technology

• Google Workspace (Gmail, Calendar, Docs, Sheets)
• Slack, Zoom, Microsoft Teams
• Asana, Trello, or similar project management tools
• Calendar scheduling tools (e.g., Calendly)
• Document management and cloud storage platforms (e.g., Google Drive)

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