Virtual Assistant - Recruitment

Military, Veterans and Diverse Job Seekers; United States; Remote; USD 28,000 - 40,000; Part time

Job summary

Military, Veterans and Diverse Job Seekers is seeking a Virtual Assistant to support recruitment campaigns across North America. The role focuses on client and candidate management, email handling, and ATS workflow administration.

The contractor will work remotely 15-25 hours weekly, with typical daily engagement and strong attention to detail. The position requires experience with collaboration tools (Slack, Trello, Dropbox) and platforms like LinkedIn, Zoom, Helpscout, and Google Suite.

Qualifications

• Minimum 1 year in three industries
• Experience managing email for others
• Experience communicating with clients via email/phone/Zoom
• Proficient with Dropbox/Google Suite/Trello/Slack/Wordpress/Zoom/Helpscout
• Preference for remote work
• At least 3 years Excel experience
• Experience managing a LinkedIn profile for someone else
• Proven ability to work independently
• Strong people skills and meeting facilitation (Zoom)
• Attention to detail
• Recruitment experience including LinkedIn is a plus

Responsibilities

• Communicate with clients via email, phone, and Zoom to guide them through the hiring process
• Respond promptly to client questions or concerns
• Follow up and chase clients as needed
• Communicate with candidates via email, LinkedIn and phone, including interview invitations and updates
• Manage candidate information in Helpscout; input data and respond to queries
• Archive and maintain candidate forms and update pipeline stages daily
• Score candidate applications consistently per training
• Manage manager email and monitor Slack action points
• Create and organize Dropbox folders with relevant files
• Update Trello boards daily and identify business improvement opportunities

Skills

Industry experience

Email management

Client interaction

Excel

Independent work

Communication

Attention to detail

Recruitment experience

Remote work

Tools

Dropbox

Google Suite

Trello

Slack

Wordpress

Zoom

Helpscout

LinkedIn

Job description

KEY REQUIREMENTS (DO NOT APPLY UNLESS YOU SPECIFICALLY POSSESS THE BELOW EXPERIENCE)

• At least 1 year of experience working in each of 3 different industries
• At least 1 year of experience managing someone elses email
• At least 1 year of experience dealing directly with clients, candidates, and/or customers by email, phone, and Zoom (or similar platform)
• You have used software platforms such as Dropbox, Google Suite, Trello, Slack, Wordpress, Zoom, and/or Helpscout
• You love working remotely and do it effectively
• You have at least 3 years of experience and are proficient in Excel
• Experience managing a LinkedIn profile for someone else
• Proven success in working independently
• You are great at getting on with a wide range of people and communicating effectively with them (including hosting meetings on Zoom or similar)
• You are good with details
• A bonus: Previous experience in recruitment, including experience using LinkedIn to find candidates

Virtual Assistant - Recruitment

$25 / hour

Contractor

15-25 hours per week, depending on the level of work

Normally 5 days a week

Virtual Assistant the role

We are growing and need more admin help, particularly in North America. Once we have trained you in our systems, you will be responsible for all the admin on specific campaigns. You will also manage the email for one of the managers.

Core Responsibilities

Client Management

• Communicate with clients via email, phone, and Zoom to
• Guide them through the hiring process, while promptly respond to clients questions or concerns
• Chase them

Candidate Management

• Communicate with candidates via email, LinkedIn and phone, including application updates, invitations to interviews, and rejection notifications

Candidate Management in Helpscout

• Input candidate info
• Maintain email inbox daily by sending workflows and responding to candidate queries

Our proprietary Applicant Tracking and Scoring System

• Check each campaign daily for new emails
• Archive and delete candidates application forms
• Ensure candidates pipeline stages are accurate (daily)
• Score candidate application forms consistently in line with our criteria. We will train you to do this.

General

• Manage email for one of our managers
• Check Slack channels for action points
• Create Dropbox folders, adding all relevant files
• Check & update each Trello board daily
• Take initiative and notice any business improvement opportunities. Develop process

About You(You meet the key requirements above)

You are very skilled at getting the details right and you work methodically

You are completely reliable and, if you should be unavailable, or unable to complete a task, always let your colleagues know

You are happy to do repetitive work

You love researching things and finding out

You have previous experience working within an ATS (Applicant Tracking System)

Sounds like your next step?

Meet the team

Military, Veterans and Diverse Job Seekers