Remote Virtual Assistant - Recruitment & Admin Pro

Military, Veterans and Diverse Job Seekers; United States; Remote; USD 28,000 - 40,000; Part time

Job summary

Military, Veterans and Diverse Job Seekers is seeking a Virtual Assistant to support recruitment campaigns across North America. The role focuses on client and candidate management, email handling, and ATS workflow administration.

The contractor will work remotely 15-25 hours weekly, with typical daily engagement and strong attention to detail. The position requires experience with collaboration tools (Slack, Trello, Dropbox) and platforms like LinkedIn, Zoom, Helpscout, and Google Suite.

Qualifications

• Minimum 1 year in three industries
• Experience managing email for others
• Experience communicating with clients via email/phone/Zoom
• Proficient with Dropbox/Google Suite/Trello/Slack/Wordpress/Zoom/Helpscout
• Preference for remote work
• At least 3 years Excel experience
• Experience managing a LinkedIn profile for someone else
• Proven ability to work independently
• Strong people skills and meeting facilitation (Zoom)
• Attention to detail
• Recruitment experience including LinkedIn is a plus

Responsibilities

• Communicate with clients via email, phone, and Zoom to guide them through the hiring process
• Respond promptly to client questions or concerns
• Follow up and chase clients as needed
• Communicate with candidates via email, LinkedIn and phone, including interview invitations and updates
• Manage candidate information in Helpscout; input data and respond to queries
• Archive and maintain candidate forms and update pipeline stages daily
• Score candidate applications consistently per training
• Manage manager email and monitor Slack action points
• Create and organize Dropbox folders with relevant files
• Update Trello boards daily and identify business improvement opportunities

Skills

Industry experience

Email management

Client interaction

Excel

Independent work

Communication

Attention to detail

Recruitment experience

Remote work

Tools

Dropbox

Google Suite

Trello

Slack

Wordpress

Zoom

Helpscout

LinkedIn

Job description

Military, Veterans and Diverse Job Seekers is seeking a Virtual Assistant to support recruitment campaigns across North America. The role focuses on client and candidate management, email handling, and ATS workflow administration.

The contractor will work remotely 15-25 hours weekly, with typical daily engagement and strong attention to detail. The position requires experience with collaboration tools (Slack, Trello, Dropbox) and platforms like LinkedIn, Zoom, Helpscout, and Google Suite.