Virtual Assistant

TalentHop; United States; Remote; USD 42,000 - 64,000; Full time

Job summary

TalentHop is seeking a fully remote Virtual Assistant to provide administrative and operational support to distributed teams. The role focuses on scheduling, documentation, vendor coordination, purchasing, and team assistance.

The ideal candidate is organized, proactive, detail-oriented, and capable of working independently in a fast-paced startup environment. Experience with gifting programs, vendors, and Google Workspace is a plus.

Qualifications

• 3+ years in administrative support or operations.
• Excellent organization and attention to detail.
• Strong written and verbal communication.
• Ownership, reliability, and follow-through.
• Research, problem-solving, and decision-making skills.
• Ability to work independently in a fast-paced remote environment.
• Discretion with confidential information.
• Experience in startups or distributed teams preferred.
• Experience managing gifting programs, vendors, or logistics preferred.
• Familiarity with Google Workspace, Slack, and PM tools.

Responsibilities

• Manage scheduling, research activities, documentation, and administrative tasks.
• Maintain internal trackers, records, and operational data.
• Coordinate purchasing activities, vendor relationships, shipping, expenses, and reimbursements.
• Support onboarding activities, team logistics, and special operational requests.
• Manage gifting operations including sourcing, ordering, personalization, shipping, and delivery.
• Track gifting budgets, recipient details, orders, and vendor information.
• Anticipate team needs and ensure timely completion of assigned tasks.
• Support efficient workflows across remote teams and client-facing activities.

Skills

Administrative support

Operations management

Communication

Research

Independent work

Confidential handling

Remote teamwork

Vendor management

Google Workspace

Tools

Google Workspace

Slack

Project management tools

Job description

TalentHop is hiring for a fully remote Virtual Assistant role on behalf of its client. This position is designed for an organized and reliable professional who can provide administrative and operational support to distributed teams while helping maintain smooth daily business activities.

The selected candidate will manage scheduling, documentation, vendor coordination, purchasing activities, and team support tasks. This opportunity is ideal for individuals who are detail-oriented, proactive, and comfortable working independently in a fast-paced remote environment.

Key Responsibilities

• Manage scheduling, research activities, documentation, and administrative tasks.
• Maintain internal trackers, records, and operational data.
• Coordinate purchasing activities, vendor relationships, shipping, expenses, and reimbursements.
• Support onboarding activities, team logistics, and special operational requests.
• Manage gifting operations including sourcing, ordering, personalization, shipping, and delivery.
• Track gifting budgets, recipient details, orders, and vendor information.
• Anticipate team needs and ensure timely completion of assigned tasks.
• Support efficient workflows across remote teams and client-facing activities.

Requirements

• Minimum 3 years of experience in administrative support, operations, or similar roles.
• Excellent organizational skills and strong attention to detail.
• Strong written and verbal communication abilities.
• High level of ownership, reliability, and ability to follow through on tasks.
• Strong research, problem-solving, and decision-making skills.
• Ability to work independently in a fast-paced remote environment.
• Good judgment when handling confidential information.
• Experience in startup environments, technology companies, or distributed teams is preferred.
• Experience managing gifting programs, vendors, purchasing, or logistics is preferred.
• Familiarity with Google Workspace, Slack, and project management tools.
• Comfortable using AI tools to improve efficiency and automate workflows.
• Strong knowledge of:
  • Administrative operations and remote team coordination.
  • Vendor management, purchasing, logistics, and expense tracking.
  • Digital collaboration tools and workflow automation.