Remote Virtual Assistant - Operations & Gifting Specialist

TalentHop; United States; Remote; USD 42,000 - 64,000; Full time

Job summary

TalentHop is seeking a fully remote Virtual Assistant to provide administrative and operational support to distributed teams. The role focuses on scheduling, documentation, vendor coordination, purchasing, and team assistance.

The ideal candidate is organized, proactive, detail-oriented, and capable of working independently in a fast-paced startup environment. Experience with gifting programs, vendors, and Google Workspace is a plus.

Qualifications

• 3+ years in administrative support or operations.
• Excellent organization and attention to detail.
• Strong written and verbal communication.
• Ownership, reliability, and follow-through.
• Research, problem-solving, and decision-making skills.
• Ability to work independently in a fast-paced remote environment.
• Discretion with confidential information.
• Experience in startups or distributed teams preferred.
• Experience managing gifting programs, vendors, or logistics preferred.
• Familiarity with Google Workspace, Slack, and PM tools.

Responsibilities

• Manage scheduling, research activities, documentation, and administrative tasks.
• Maintain internal trackers, records, and operational data.
• Coordinate purchasing activities, vendor relationships, shipping, expenses, and reimbursements.
• Support onboarding activities, team logistics, and special operational requests.
• Manage gifting operations including sourcing, ordering, personalization, shipping, and delivery.
• Track gifting budgets, recipient details, orders, and vendor information.
• Anticipate team needs and ensure timely completion of assigned tasks.
• Support efficient workflows across remote teams and client-facing activities.

Skills

Administrative support

Operations management

Communication

Research

Independent work

Confidential handling

Remote teamwork

Vendor management

Google Workspace

Tools

Google Workspace

Slack

Project management tools

Job description

TalentHop is seeking a fully remote Virtual Assistant to provide administrative and operational support to distributed teams. The role focuses on scheduling, documentation, vendor coordination, purchasing, and team assistance.

The ideal candidate is organized, proactive, detail-oriented, and capable of working independently in a fast-paced startup environment. Experience with gifting programs, vendors, and Google Workspace is a plus.