Virtual Assistant

SaidGig; New York (NY); Remote; USD 21,000 - 41,000; Full time

Job summary

SaidGig is seeking a proactive administrative professional to support a distributed team in a full-time remote role. You will manage scheduling, research, documentation, and general administrative tasks while maintaining trackers and budgets.

The position requires strong ownership and the ability to handle gifting operations for team members and clients with precise attention to detail. Ideal candidates have at least 3 years in admin/operations, excellent communication skills, and experience

Qualifications

• At least 3 years of experience in administrative support, operations, or a comparable role.
• Excellent organization, attention to detail, written communication, and verbal communication skills.
• Strong ownership, reliability, follow-through, research ability, and problem-solving skills.
• Ability to work independently in a fast-moving environment and use sound judgment with sensitive information.
• Experience in a startup, technology company, or distributed team is preferred.
• Experience with gifting, vendors, purchasing, or logistics is preferred.
• Familiarity with Google Workspace, Slack, and project-management tools is preferred.
• Comfort using AI tools to improve efficiency and automate repetitive work.

Responsibilities

• Manage scheduling, research, documentation, and general administrative tasks.
• Maintain internal trackers, records, and operational information.
• Coordinate purchasing, vendors, shipping, expenses, and reimbursements.
• Support onboarding, team logistics, and ad hoc operational requests.
• Lead gifting operations for team members and clients, including gift sourcing, ordering, personalization, shipping, and delivery.
• Track gifting budgets, recipient details, orders, and vendor information.
• Anticipate operational needs and move tasks forward with minimal direction.

Skills

Administrative support

Operations coordination

Vendor coordination

Gifting operations

Google Workspace

Slack

Project-management tools

AI tools

Tools

Google Workspace

Slack

Project-management tools

Job description

Role Overview

Support the day-to-day operations of a distributed team by managing administrative work, logistics, vendor coordination, and gifting for internal teams, extended teams, and clients. This full-time remote role suits a proactive, highly organized professional who can independently carry work through to completion.

Key Responsibilities

• Manage scheduling, research, documentation, and general administrative tasks.
• Maintain internal trackers, records, and operational information.
• Coordinate purchasing, vendors, shipping, expenses, and reimbursements.
• Support onboarding, team logistics, and ad hoc operational requests.
• Lead gifting operations for team members and clients, including gift sourcing, ordering, personalization, shipping, and delivery.
• Track gifting budgets, recipient details, orders, and vendor information.
• Anticipate operational needs and move tasks forward with minimal direction.

Qualifications

• At least 3 years of experience in administrative support, operations, or a comparable role.
• Excellent organization, attention to detail, written communication, and verbal communication skills.
• Strong ownership, reliability, follow-through, research ability, and problem-solving skills.
• Ability to work independently in a fast-moving environment and use sound judgment with sensitive information.
• Experience in a startup, technology company, or distributed team is preferred.
• Experience with gifting, vendors, purchasing, or logistics is preferred.
• Familiarity with Google Workspace, Slack, and project-management tools is preferred.
• Comfort using AI tools to improve efficiency and automate repetitive work.

Work Terms

Full-time, remote position supporting a distributed team.

Compensation

$15 to $30 per hour.