Remote Administrative Pro | Ops & Gifting Specialist

Remotebridge; United States; Remote; USD 45,000 - 65,000; Full time

Job summary

Frontier AI Lab is seeking a proactive Virtual Assistant to support day-to-day operations for a distributed team. You will handle scheduling, research, documentation, and general administrative tasks while maintaining internal trackers and budgets.

You will coordinate purchasing, onboarding, gifting, and vendor relationships, ensuring tasks move to completion with minimal direction in a fast-moving, remote environment.

Qualifications

• 3+ years in administrative support, operations, or a similar role.
• Strong written and verbal communication with high ownership.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Own scheduling, research, documentation, and general admin tasks.
• Maintain internal trackers, records, and operational information.
• Coordinate purchasing, vendors, shipping, expenses, and reimbursements.
• Support onboarding, team logistics, and ad hoc requests.
• Own gifting operations and manage ordering, personalization, and delivery.

Skills

Administrative Support

Vendor Management

Operational Organization

Tools

Google Workspace

Slack

Project management tools

Job description

Frontier AI Lab is seeking a proactive Virtual Assistant to support day-to-day operations for a distributed team. You will handle scheduling, research, documentation, and general administrative tasks while maintaining internal trackers and budgets.

You will coordinate purchasing, onboarding, gifting, and vendor relationships, ensuring tasks move to completion with minimal direction in a fast-moving, remote environment.