VIP Luxury Events Coordinator

Fontainbleau; Las Vegas, Northern (NV, KY); Hybrid; USD 32,000 - 43,000; Full time

Job summary

Fontainebleau Las Vegas is seeking a Special Events Coordinator to assist the Special Events department and support the Events Manager in delivering exceptionally luxurious events. You will coordinate with vendors, manage setup and teardown, handle decor and program details, and ensure flawless on-site execution.

You will maintain event files, assist with budgets, and communicate with internal teams and partners to meet deadlines and standards for VIP services.

Qualifications

• High school diploma or the equivalent required.
• One (1) year of experience in event coordination and/or event planning, or in a hospitality-related role with a proven track record of strong customer service
• Experiencing working for a large-scale, luxury resort preferred
• Extraordinary attention to detail, while working under tight deadlines
• Must have a professional demeanor and remain calm under pressure
• Strong multitasking skills and adapt to quickly changing situations
• Deadline orientated with effective time management skills
• Strong communication and interpersonal skills
• Must possess a high sense of urgency
• Must be detail-oriented and highly organized
• This position requires flexibility with work schedule; weekend work is often required.
• Proficient in MS Office
• Must be willing and able to work a flexible schedule to include holidays, nights, and weekends
• Work in a fast-paced, busy, and somewhat stressful environment

Responsibilities

• Assist and support the Events Manager on all event coordination
• Understand all requirements, expectations and regulations for each event
• Coordinate with vendors and partners during the event planning process to ensure all details of each event are in order
• Assist with event set-up, tear down, and follow-up processes
• Assist with ensuring all specifics related to each event are on-site and/or with partners for the successful execution of each event
• Support management with reviewing, writing, proofing, receiving, and distributing brand collateral
• Research and input purchase orders for gift ideas, décor concepts, entertainment ideas, emerging artist, and general promotional items
• Maintain an updated inventory of all event-related materials and department owned goods
• Review proposals and itineraries to ensure accuracy
• Assist with executing requirements for décor, entertainment, space and any other event specific needs
• Aid with the organization of all tasks related to each event, while being aware of both internal and external deadlines
• Maintain accurate event files and expenses and submit final reports in a timely manner
• Communicate accurately and effectively with support departments and outside vendors to ensure all event details are known
• Attend events and actively assist in overall event supervision and act quickly to resolve issues
• Train third-party vendors on event specific SOPs for events as deemed necessary
• Temporary or permanent duties and responsibilities may be added to or modified as deemed necessary

Skills

Communication

Multitasking

Time management

Problem solving

Detail oriented

Education

High school diploma or equivalent

Tools

MS Office

Job description

Fontainebleau Las Vegas is seeking a Special Events Coordinator to assist the Special Events department and support the Events Manager in delivering exceptionally luxurious events. You will coordinate with vendors, manage setup and teardown, handle decor and program details, and ensure flawless on-site execution.

You will maintain event files, assist with budgets, and communicate with internal teams and partners to meet deadlines and standards for VIP services.