Vehicle Sales Ops Specialist II - Data & Transactions

Cox Automotive; Houston (TX); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Paid time off

Seven paid holidays per year

Bereavement leave

Time off to vote

Jury duty leave

Volunteer time off

Military leave

Parental leave

Job summary

Manheim, a Cox Automotive company, is seeking a Commercial Services Specialist II to support vehicle sales operations from intake to settlement. You will maintain accurate vehicle records, assist customers, and collaborate with internal teams to keep transactions on track and compliant.

You will manage data entry in AS400, handle inquiries, verify titles, and prepare invoicing while upholding safety and process standards in a fast-paced auction environment.

Qualifications

• HS diploma or GED with 3 years related field experience.
• Alternative: any degree/cert beyond HS diploma/GED in a related discipline.
• 5 years in a related field may qualify.
• Experience in automotive, auction, fleet management, logistics, or related admin roles.
• Strong organizational and multi-priority management abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word).
• Ability to work under pressure in a fast-paced auction environment.

Responsibilities

• Enter and maintain vehicle information (VINs, condition, pricing, inventory) in AS400.
• Keep physical and digital vehicle files up to date.
• Respond to inquiries, resolve issues, and meet customer requirements.
• Verify titles, track repairs, apply charges, and prepare vehicles for sale.
• Review data, investigate discrepancies, confirm sale eligibility, and provide inventory reporting.
• Prepare run lists and sale packages; support sale-day operations; balance sales with accounting and invoicing.

Skills

Organizational skills

Communication skills

Microsoft Office

Attention to detail

Working under pressure

Education

HS diploma / GED

Bachelor's degree preferred

Any degree/cert beyond HS

Tools

AS400

Salesforce

Workbench

Excel

Job description

Manheim, a Cox Automotive company, is seeking a Commercial Services Specialist II to support vehicle sales operations from intake to settlement. You will maintain accurate vehicle records, assist customers, and collaborate with internal teams to keep transactions on track and compliant.

You will manage data entry in AS400, handle inquiries, verify titles, and prepare invoicing while upholding safety and process standards in a fast-paced auction environment.