Vehicle Sales Data and Operations Coordinator

Cox Automotive; Hayward (CA); On-site; USD 33,000 - 50,000; Full time

Benefits offered by this job

Paid time off

Public holidays

Leave programs

Job summary

Manheim, a Cox Automotive company, is seeking a Commercial Services Specialist II to support the full lifecycle of vehicle sales by maintaining accurate information and coordinating across teams to keep transactions on track.

You will enter and manage vehicle data, respond to inquiries, and prepare sale packages while balancing invoicing and reporting with safety procedures. This role emphasizes organization and strong communication across internal teams.

Qualifications

• High school diploma/GED and 3 years of related experience or an equivalent combination.
• Strong organizational, problem-solving, relationship-building and interpersonal skills.

Responsibilities

• Accurately enter and maintain vehicle information, including VINs, condition reports, pricing and inventory details in AS400.
• Keep physical and digital vehicle files up to date.
• Build strong relationships by responding to inquiries, resolving issues and ensuring customer requirements are met.
• Partner with internal teams to verify titles, track repairs, apply charges and prepare vehicles for in-lane and online sales.
• Review incoming vehicle data, investigate discrepancies, confirm sale eligibility and provide inventory reporting to customers.
• Prepare run lists and sale packages, support sale-day operations, balance sales with accounting and complete invoicing and reporting.
• Follow all safety procedures while actively supporting a culture of safety excellence.

Skills

Organizational skills

Problem solving

Relationship building

Interpersonal skills

Education

High school diploma/GED

Bachelor's degree (preferred)

Tools

Salesforce

AS400

Workbench

Excel

Job description

Manheim, a Cox Automotive company, is seeking a Commercial Services Specialist II to support the full lifecycle of vehicle sales by maintaining accurate information and coordinating across teams to keep transactions on track.

You will enter and manage vehicle data, respond to inquiries, and prepare sale packages while balancing invoicing and reporting with safety procedures. This role emphasizes organization and strong communication across internal teams.