Vehicle Reconditioning Coordinator

CAI Cox Automotive Corp Svcs., LLC; South Carolina; On-site; USD 25,000 - 38,000; Full time

Benefits offered by this job

Paid time off and holidays

Health insurance

401(k)

Parental leave

Flexibility with shifts

Job summary

Cox Automotive in the United States is seeking an Automotive Reconditioning Administrator to coordinate wholesale and retail vehicle reconditioning. You will monitor workflows, liaise with clients and internal teams, and ensure estimates, approvals, records, charges, and data are complete and accurate.

The role requires detailed estimate preparation for body, detailing, mechanical, and pre-sale services, strong communication skills, and proficiency with core systems.

Qualifications

• High school diploma or equivalent.
• 3 years of clerical or administrative support experience.
• Valid driver's license and safe driving record.
• Excellent communication, organization, customer service, and problem-solving skills.
• Advanced computer skills and proficiency with standard office equipment.
• Ability to perform repetitive data-entry tasks with accuracy and manual dexterity.
• Ability to sit or stand for prolonged periods and regularly stand, walk, reach, talk, and hear.
• Ability to frequently stoop, kneel, crouch, bend, squat, and climb.
• Visual ability sufficient for close, distance, and depth perception.

Responsibilities

• Coordinate vehicle reconditioning activities in accordance with client service-level agreements and completion timelines.
• Prepare accurate estimates for body, detail, mechanical, and pre-sale inspection services for various vehicle types.
• Communicate estimates, approvals, repair status, and completion updates to clients, technicians, shop management, and operational teams.
• Enter and verify vehicle, registration, repair, and client-request information in approved systems.
• Maintain and audit client agreements, vehicle files, estimates, repair records, parts orders, completed work, and reconditioning charges.
• Order, track, and receive approved parts; coordinate with Procurement to confirm pricing and availability.
• Monitor repair progress, parts availability, transportation needs, workflow assignments, and vehicle throughput.
• Review completed work and resolve inquiries related to billing and service quality.
• Partner with Finance to ensure customers are charged accurately.
• Follow safety procedures and support Safety Excellence initiatives.

Skills

Administrative support

Communication

Customer service

Data entry

Office software

Education

High school diploma

Tools

AS400

VCF

RPP

Job description

Cox Automotive in the United States is seeking an Automotive Reconditioning Administrator to coordinate wholesale and retail vehicle reconditioning. You will monitor workflows, liaise with clients and internal teams, and ensure estimates, approvals, records, charges, and data are complete and accurate.

The role requires detailed estimate preparation for body, detailing, mechanical, and pre-sale services, strong communication skills, and proficiency with core systems.