Vehicle Reconditioning Coordinator

Cox Automotive; United States; On-site; USD 25,000 - 37,000; Full time

Benefits offered by this job

Paid time off and holidays

Bereavement leave

Volunteer time off

Military leave

Parental leave

Job summary

Cox Automotive in the United States is seeking an Estimator/Auditor II to coordinate vehicle reconditioning and prepare accurate estimates for body, detail, mechanical, and pre-sale services across various vehicle types. You will communicate progress and maintain precise records within approved systems.

The role requires clerical experience, strong communication skills, and attention to detail, with on-site work and a day shift. Drug testing may be required for employment.

Qualifications

• High school diploma or equivalent.
• 3 years of clerical or administrative support experience.
• Valid driver's license and safe driving record.
• Excellent communication, organization, customer service, and problem-solving skills.
• Advanced computer skills and proficiency with standard office equipment.
• Ability to perform repetitive data-entry tasks with accuracy and manual dexterity.

Responsibilities

• Coordinate vehicle reconditioning activities in accordance with client service-level agreements and completion timelines.
• Prepare accurate estimates for body, detail, mechanical, and pre-sale inspection services for commercial, dealer, rental, retail, and internal vehicles.
• Communicate estimates, approvals, repair status, and completion updates to clients, technicians, shop management, and operational teams.
• Enter and verify vehicle, registration, repair, and client-request information in approved systems, including AS400, VCF, and RPP.
• Maintain and audit client agreements, vehicle files, estimates, repair records, parts orders, completed work, and reconditioning charges.
• Order, track, and receive approved parts; coordinate with Procurement or Purchasing to confirm pricing and availability.
• Monitor repair progress, parts availability, transportation needs, workflow assignments, and vehicle throughput to support timely completion.
• Review completed work and resolve client or internal inquiries related to assigned vehicles, service quality, processing, and billing.
• Partner with Finance and local management to ensure customers are charged accurately.
• Follow all safety and health procedures, model safe behaviors, and support Safety Excellence initiatives.
• Perform other duties and special projects as assigned by management.

Skills

Excellent communication

Organization

Customer service

Problem solving

Repetitive data-entry

Education

High school diploma or equivalent

Tools

AS400

VCF

RPP

Job description

Cox Automotive in the United States is seeking an Estimator/Auditor II to coordinate vehicle reconditioning and prepare accurate estimates for body, detail, mechanical, and pre-sale services across various vehicle types. You will communicate progress and maintain precise records within approved systems.

The role requires clerical experience, strong communication skills, and attention to detail, with on-site work and a day shift. Drug testing may be required for employment.