UTS - Temporary Executive Assistant at UNC Chapel Hill

NC State University; Raleigh (NC); Hybrid; USD 28,000 - 40,000; Full time

Benefits offered by this job

Health Insurance for Temporary Empl

LEAD courses

Attend sporting events for free

Job summary

NC State University seeks a Temporary Executive Assistant to support the UNC Chapel Hill department. The role focuses on managing complex executive calendars, triaging email communications, and coordinating operational projects with precision.

Candidate must demonstrate discretion, strong communication, and the ability to liaise with university leadership and external partners. Hybrid work is available after training, with a 40-hour work week.

Qualifications

• High School diploma or equivalent with 3 years of administrative/office management experience, or an associate’s degree with 1 year of experience, or a bachelor’s degree with related field.
• Bachelor’s degree preferred in Business Administration or related discipline.
• Experience handling confidential information with discretion.
• Ability to manage multiple deadlines and hold parties accountable.

Responsibilities

• Provide high-level executive, operational, and calendar management support to Vice Deans.
• Triage and manage emails; coordinate operational projects to ensure timely deliverables.
• Serve as liaison between Vice Deans, the Dean’s Office, university leadership, and external stakeholders.
• Demonstrate independent problem solving, sound judgment, and professional representation of executive leadership.

Skills

Communication skills

Attention to detail

Discretion with confidential info

Task ownership

Professional appearance

Diplomacy & judgment

Project coordination

Education

High school or equivalent

Associate's degree in Secretarial/Business Admin

Bachelor's degree preferred

Equivalent experience

Tools

Microsoft Word

Excel

Google Calendar

PeopleSoft

Microsoft Office Suite

Job description

Essential Job Duties

This role provides high level executive, operational, and calendar management support to the three Vice Deans in the department at UNC Chapel Hill. The primary focus of this role involves managing complex executive schedules, triage and administration of email communications, and coordination of operational projects to ensure all commitments and deliverables are executed with precision and timeliness. Acting as a key administrative liaison, the Executive Assistant facilitates seamless communication and alignment between the Vice Deans, the Dean’s Office, university leadership, and external stakeholders. This position requires independent problem solving, sound judgment, high level confidentiality, and the capability to represent executive leadership professionally across all university interactions.

Wolfpack Perks and Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer:

• Health Insurance for Temporary Employees
• Enhance your career with LEAD courses
• Attend non-revenue generating sporting events for free.

Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Job City & State

Raleigh, NC

Classification Title

Temporary-Technical/Paraprofessional

Working Title

UTS - Temporary Executive Assistant at UNC Chapel Hill

Position Type

Temporary

Is Time Limited

Yes

Work Schedule

40 hours; Monday - Friday from 8 am - 5 pm (hybrid available post training)

Minimum Experience/Education

High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience.

Department Required Skills

• Excellent written and oral communication skills
• Must possess a strong attention to detail and ability to manage time well
• Demonstrated experience in handling confidential information with discretion
• Ability to follow through on tasks to completion, holding all parties accountable to deadlines
• Maintain a professional appearance & a service/ problem-solving orientation.
• Ability to exercise diplomacy, tact, and judgment in interacting with a wide range of constituets
• Ability to manage special projects and duties as assigned.

Preferred Years Experience, Skills, Training, Education

• Bachelors degree and 2 years prior experience in an academic administrative support role coordinating meetings, schedules, projects, and events.
• Experience working both independently and as part of a close-working team in a fast-paced, executive-level setting requiring initiative, strong organization, flexibility, and the prioritization of multiple demands.
• Experience with exercising judgment and discretion in establishing, interpreting, and applying a wide range of administrative policies and procedures
• Experience establishing and maintaining effective working relationships with college and university personnel, government or other agency officials, and the general public
• Experience with prioritizing requests in a fast-paced and demanding environment
• Experience drafting and formatting standard office communications and a variety of other written materials
• Proficient with Microsoft Office Suite or similar software, particularly Microsoft Word and Excel
• Familiar with Google Calendar and PeopleSoft

Required License or Certification

n/a

Valid NC Driver's License required?

No

Commercial Driver's License Required?

No

Anticipated Hiring Range

$25.00/hourly

Job Open Date

09/23/2026

Quick Link

https://jobs.ncsu.edu/postings/235307

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.