CaSA Temporary Administrative Support Associate

North Carolina State University; Raleigh (NC); On-site; USD 28,000 - 33,000; Part time

Benefits offered by this job

LEAD courses

Attend non-revenue sporting events for

Childcare discounts

Wellness & Recreation Membership

Wellness Programs

Job summary

North Carolina State University is seeking an Administrative Associate to provide essential office support to the Climate and Sustainability Academy team in Raleigh. Under supervision, you will handle operational, logistical, and clerical tasks while ensuring adherence to university policies and delivering excellent customer service.

Your responsibilities include coordinating travel, managing calendars, organizing events, overseeing office supplies, and supporting monthly procurement

Qualifications

• High school diploma or equivalency with at least 1 year administrative experience.
• Experience with office operations, travel coordination, and event logistics.
• Familiarity with NC State systems recommended (MarketPlace, MyPack).

Responsibilities

• Travel Coordination & Documentation: arrange travel logistics including lodging, flights, and ground transport; process travel forms and reimbursements.
• Meeting & Calendar Coordination: manage administrators' schedules, prepare for meetings, and record minutes.
• Event & Logistics Support: arrange venues, catering, guest parking, and post-event follow-up.
• Office Operations & Supply Procurement: oversee office management, facilities requests, and procurement via MarketPlace.
• Other Duties as Assigned: provide ad-hoc administrative support as needed.

Skills

Organizational skills

Attention to detail

Google Suite

Microsoft Office

Problem solving

Schedule coordination

Tools

NC State MarketPlace

MyPack

Job description

Essential Job Duties

The Administrative Associate provides office support, under supervision, to the Climate and Sustainability Academy faculty and staff, focused on essential operational, logistical, and clerical support to the Academy team. The candidate will ensure compliance with university policies and procedures while providing exceptional customer service.

Posting Details

Position Information

Posting Number PG196162TM

Position Number 23WTL60

Position Type Temporary

Essential Job Duties

The Administrative Associate provides office support, under supervision, to the Climate and Sustainability Academy faculty and staff, focused on essential operational, logistical, and clerical support to the Academy team. The candidate will ensure compliance with university policies and procedures while providing exceptional customer service.

Position Information

Posting Number PG196162TM

Position Number 23WTL60

Position Type Temporary

Wolfpack Perks And Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

• Enhance your career with LEAD courses
• Attend non-revenue generating sporting events for free.

Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Job City & State Raleigh, North Carolina

Department Climate and Sustainability Academy

Classification Title Temporary-Professional NonFaculty

Working Title CaSA Temporary Administrative Support Associate

Requirements and Preferences

Work Schedule Will be determined in collaboration with supervisor

Primary Duties & Responsibilities

• Travel Coordination & Documentation
  • Arrange travel logistics for the Academy team, including lodging, flight options, and ground transportation, and meeting itineraries.
  • Prepare and route University Travel Authorization forms and complete post-travel expense reimbursement requests within university timelines.
• Meeting & Calendar Coordination
  • Manage and maintain administrators’ schedules, anticipate conflicts, and prepare for key meetings with agendas, materials, and follow-up action items.
  • Gather agenda items, record detailed meeting minutes, track internal action items, and follow up with team members to ensure operational continuity.
• Event & Logistics Support
  • Provide comprehensive logistical assistance for academy events, including reserving campus venues, coordinating third-party catering vendors, and arranging guest parking permits.
  • Manage event invitations, track RSVPs, maintain accurate guest databases, and handle post-event follow-up documentation and thank-you notes.
• Office Operations & Supply Procurement
  • Oversee office management, coordinating facility maintenance requests and space organization.
  • Act as the primary initiator for routine supply procurement, utilizing NC State MarketPlace to purchase office materials, event consumables, and media technology equipment.
  • Manage the collection, scanning, and digital archiving of all itemized receipts to assist the Program Manager with monthly Purchasing Card (PCard) reconciliation.
• Other Duties as Assigned
  • Provide ad-hoc administrative support for academy initiatives as required by leadership.

Minimum Experience/Education

High school diploma or equivalency and one year of administrative or clerical experience; or an equivalent combination of training and experience.

Department Required Skills

• Exceptional organizational skills and acute attention to detail.
• Proficiency with Google Suite and Microsoft Office
• Proactive problem-solving abilities
• Capable of handling sensitive information with professionalism and sound judgment.
• Skilled in coordinating schedules, planning meetings and events, and managing logistics.

Preferred Years Experience, Skills, Training, Education

• Prior experience with NC State systems (e.g., Market Place, MyPack).
• Multiple years of administrative or clerical experience.

Required License Or Certification

N/A

Valid NC Driver's License required? No

Commercial Driver's License Required? No

Recruitment

Recruitment Details

Anticipated Hiring Range

Commensurate with education and experience (anticipated hiring range $20-$24 per hour)

Recruitment Dates

Job Open Date 08/17/2026

Applicant Information

Quick Link https://jobs.ncsu.edu/postings/233894

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail] .

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.