Urology Administrative Specialist – Scheduling & Reports

Beth Israel Deaconess Medical Center, Inc.; Boston (MA); On-site; USD 31,000 - 42,000; Full time

Job summary

Beth Israel Lahey Health is seeking an experienced administrative professional to support directors and senior leaders. The role requires handling calendars, meetings, travel, and confidential correspondence with healthcare staff and patients alike, delivering precise, timely communications.

You will prepare complex documents, coordinate committees, develop reports with graphics, and maintain organized files in a fast-paced hospital setting.

Qualifications

• 3–5 years related work experience required.
• Advanced Microsoft Office skills.
• Ability to produce complex documents and reports.

Responsibilities

• Answers telephones, schedules appointments and maintains calendars, organizes conference calls, makes travel arrangements as needed and prepares for meetings with large numbers of participants.
• Provides support to committees by planning, scheduling and organizing meetings and location, preparing the agenda and related materials, taking and distributing minutes.
• Assists in planning and coordinating programs, seminars and events for the department or division.
• Orders supplies and services and performs other related duties as assigned.
• Maintains department's or division's files and databases.
• Compiles periodic and ad hoc reports using data and information from multiple sources.
• Prepares complex documents and reports with graphics, detailed charts, graphs and stylized formatting for presentations.
• Composes and edits correspondence, reports and documents for final approval.
• Types and edits manuscripts and/or other documents which may include scientific, technical or specialized terminology and specialized formatting.
• Other duties as assigned by the department.

Skills

Written communications

Oral communications

Knowledge of procedures

Teamwork

Customer service

Stress management

Education

High School diploma or GED

Associate's degree preferred

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Access

Job description

Beth Israel Lahey Health is seeking an experienced administrative professional to support directors and senior leaders. The role requires handling calendars, meetings, travel, and confidential correspondence with healthcare staff and patients alike, delivering precise, timely communications.

You will prepare complex documents, coordinate committees, develop reports with graphics, and maintain organized files in a fast-paced hospital setting.