Up to $30/hour | Admin Assistant | Starting ASAP!

HB Staffing; Escondido (CA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health benefits after 30 days

Weekly paychecks

Career coaching opportunities

Job summary

HB Staffing is seeking an Administrative Assistant to join a growing and dynamic team in Escondido, CA. This role supports invoicing, data entry, records management and office coordination to keep operations running smoothly.

The ideal candidate has strong MS Office and Adobe PDF skills, experience with Teams and Outlook, and the ability to work independently with meticulous attention to detail in a fast-paced environment. Weekly pay and benefits after 30 days are offered.

Qualifications

• Proficient in MS Office and Adobe PDF software.
• Experience with Teams, Outlook and Excel.
• Strong attention to detail and multitasking abilities.
• Ability to work independently following processes and protocols.

Responsibilities

• Process a high volume of invoices for review, approval, and processing.
• Assist with data entry, maintaining spreadsheets, meeting notes, etc.
• Review, edit, and format documents for grammar and punctuation.
• Scan, upload, and organize documents to files and databases.
• Records management, destruction processing, and filing, including maintaining paper and electronic files.
• Coordinate meetings, scheduling, and events.
• Answer phone calls and voicemails.
• Receive, distribute, and route incoming and outgoing mail.
• Stock and order office supplies.
• Provide light reception support and perform other duties as assigned.

Skills

MS Office proficiency

Adobe PDF

Teams

Outlook

Excel

Word

Attention to detail

Multitasking

Independent work

Tools

PeopleSoft

Job description

• Previous administrative and invoicing experience.
• Vouchering experience and working with a large team of invoice approvers is a plus!

Type: Full-time; Contract

Schedule: Monday - Thursday, 6:00am to 4:30pm (Fridays off)

HB Staffing is seeking an Administrative Assistant to join a growing and dynamic team!

Job Description

• Process a high volume of invoices for review, approval, and processing.
• Assist with data entry, maintaining spreadsheets, meeting notes, etc.
• Review, edit, and format documents for grammar and punctuation.
• Scan, upload, and organize documents to files and databases.
• records management, records destruction processing, and filing, including maintaining paper and electronic files.
• Coordinate meetings, scheduling, and events.
• Answer phone calls and voicemails.
• Receive, distribute, and route incoming and outgoing mail.
• Stock and order office supplies.
• Provide light reception support and perform other duties as assigned.

Position Requirements

• Proficient (intermediate to advanced skills) in MS Office suite and Adobe .pdf software, particularly with Teams, Outlook, Word, and Excel.
• Experience with PeopleSoft is a plus.
• Ability to work independently while following directions, processes, and protocols.
• Strong attention to detail and multitasking skills.
• Health Benefits after 30 days!
• Weekly Paychecks!
• Career coaching opportunities!

HB Staffing is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how work is bought, sold and delivered to enable access to the American Dream.

We are proud to be an Equal Employment Opportunity and Aff... All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.