Administrative Assistant

Staffing Network; Tolleson (AZ); On-site; USD 28,000 - 32,000; Full time

Job summary

Staffing Network in Tolleson, AZ is seeking an Administrative Assistant to support daily administrative, finance, and HR-related tasks. The role requires meticulous organization and the ability to work independently while prioritizing multiple tasks.

The position offers steady daytime hours, a Monday–Thursday schedule, and compensation of $21.00 per hour, with potential growth based on performance and experience.

Qualifications

• Experience with QuickBooks, including A/P entries.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Strong written and verbal communication skills.
• Basic collections/A/R experience.

Responsibilities

• Assist with finance and HR administrative functions.
• Enter and maintain data in QuickBooks, Excel, and various online portals.
• Process Accounts Payable (A/P) entries.
• Match A/P invoices with supporting documentation.
• Assist with Accounts Receivable (A/R) and basic collections.
• Obtain payment status and follow up on outstanding invoices.
• Send missing invoices and communicate billing issues to the appropriate departments.
• Perform filing, scanning, mailing, and general office support.
• Assist with scheduling company events.
• Coordinate travel arrangements, including hotels and rental vehicles.
• Maintain accurate records and complete follow-up tasks.
• Provide general administrative support as needed.

Skills

Communication

Multitasking

Attention to detail

Independence

Tools

QuickBooks

Excel

Word

Outlook

Job description

Administrative Assistant

Pay: $21.00/hour

Schedule: Monday–Thursday, 8:00 AM–5:00 PM

We are seeking a reliable, detail-oriented Administrative Assistant to support daily administrative, finance, and HR-related functions. The ideal candidate is organized, self-motivated, professional, and able to work independently while managing multiple priorities.

Key Responsibilities

• Assist with finance and HR administrative functions
• Enter and maintain data in QuickBooks, Excel, and various online portals
• Process Accounts Payable (A/P) entries
• Match A/P invoices with supporting documentation
• Assist with Accounts Receivable (A/R) and basic collections
• Obtain payment status and follow up on outstanding invoices
• Send missing invoices and communicate billing issues to the appropriate departments
• Perform filing, scanning, mailing, and general office support
• Assist with scheduling company events
• Coordinate travel arrangements, including hotels and rental vehicles
• Maintain accurate records and complete follow-up tasks
• Provide general administrative support as needed

Required Skills

• Experience with QuickBooks, including A/P entries
• Proficiency with Microsoft Office, including Excel, Word, and Outlook
• Strong written and verbal communication skills
• Basic collections/A/R experience
• Strong attention to detail and organization
• Ability to multitask and prioritize effectively
• Reliable, responsible, and able to work independently
• Professional discretion when handling confidential information