Office Coordinator

Manufacturing Inc; Douglas (MA); On-site; USD 28,000 - 30,000; Part time

Benefits offered by this job

Flexible schedule

Hands-on training

Health insurance

Bonus program

Job summary

Manufacturing Inc in Massachusetts is seeking an administrative professional to support the finance department. You will handle daily mail, data entry, and document scanning while training is provided.

This part-time role offers flexible schedules (10:00 AM – 2:00 PM, 5 days/week or 9:00 AM – 4:00 PM, 3 days/week), competitive pay, and comprehensive benefits including health insurance and an incentive bonus program.

Qualifications

• No accounting experience required; full training provided.
• Strong basic computer skills and high attention to detail are essential.
• Ability to follow straightforward daily procedures reliably.
• Good organizational skills to manage physical paper workflows.

Responsibilities

• Opening, sorting, and processing daily office mail.
• Separating incoming checks from invoices.
• Digitizing documents by scanning invoices with the Xerox machine.
• Performing basic data entry and uploading invoice files into the system.
• Assisting the accounts payable team with clerical tasks during high-volume periods.

Skills

Computer skills

Data entry

Attention to detail

Organizational skills

Follow procedures

Job description

We are seeking a detail-oriented, reliable, and motivated administrative professional to support our finance department. In this key support role, you will manage daily incoming correspondence, document scanning, and basic data entry tasks to keep our accounts payable workflow running smoothly. No prior accounting experience is necessary—we will provide full training for someone with strong basic computer skills, high attention to detail, and a proactive attitude.

Flexible schedule options are available (Part-Time: 10:00 AM – 2:00 PM, 5 days/week OR 9:00 AM – 4:00 PM, 3 days/week).

Compensation & Benefits

Competitive Pay: $20-$22+/hr to start—will train!

Comprehensive Benefits: Includes premium health insurance (medical, dental, vision) and eligibility for an incentive recognition bonus program.Career Advancement: Access to specialized training and fast-track promotion opportunities.

Responsibilities Include

• Opening, sorting, and processing daily office mail.
• Accurately separating incoming checks from invoices.
• Digitizing physical documents by scanning invoices using the office Xerox machine.
• Performing basic data entry and uploading invoice files into the system.
• Assisting the accounts payable team with basic clerical tasks to support smooth day-to-day operations during high-volume periods.

Skills / Qualifications

• Basic computer skills (familiarity with file navigation, email, and simple data entry).
• High level of accuracy and attention to detail.
• Ability to follow straightforward daily procedures consistently.
• Good organizational skills and ability to manage physical paper workflows.
• No prior accounting or accounts payable experience required—full training will be provided!

What's in it for You

• Flexible schedule options tailored to your availability (part-time daily or 3-day workweek).
• Hands-on training to build valuable experience in finance and office administration.
• Supportive, fast-paced team environment that recognizes and rewards high performance.
• Steady, predictable daily tasks with opportunities for growth.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, or veteran status.