Administrative Assistant – Part-Time Contract

HireNow Staffing; Los Angeles (CA); On-site; USD 27,552 - 33,062; Part time

Benefits offered by this job

Compensation: $22.00 per hour (USD)

Part-Time Open-Ended Contract

Onsite in Los Angeles, CA

Job summary

HireNow Staffing is actively seeking an Administrative Assistant (Accounts & Invoicing) for a part-time contract role in Los Angeles, CA. This position focuses on day-to-day invoicing within our client’s ERP and payment workflows in a beauty industry setting.

The role requires 2–4 years of admin experience, ERP exposure (SAP/NetSuite/Concur), Bill.com familiarity, and solid Excel skills. Onsite work and US work authorization are required, with a 28-hour schedule.

Qualifications

• 2–4 years of administrative experience with invoicing responsibilities.
• Experience with ERP systems such as SAP, NetSuite, Concur, or comparable software.
• Experience using Bill.com for payments.
• Basic Microsoft Excel proficiency.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities while maintaining accuracy.
• Must reside near Los Angeles and be able to work onsite.
• U.S.-based applicants only; authorized to work in the United States.

Responsibilities

• File, organize, and collect invoices for processing
• Submit invoices accurately within the company's ERP system
• Enter invoice information with a high level of accuracy
• Process vendor payments through Bill.com
• Maintain organized financial and administrative records
• Provide administrative support to the accounting and operations teams
• Assist with document management and invoice tracking
• Communicate professionally with internal departments regarding invoice processing
• Perform additional administrative duties as assigned

Skills

Communication skills

Attention to detail

Organizational skills

Multi-tasking

Excel proficiency

Tools

SAP

NetSuite

Concur

Bill.com

Microsoft Excel

Job description

Administrative Assistant (Accounts & Invoicing) – Part-Time Contract

HireNow Staffing is actively recruiting a seasoned, detail‑oriented Administrative Assistant to join one of our valued client partners in the beauty industry. This position supports day‑to‑day accounts and invoicing operations and is ideal for an administrative professional who thrives in a structured office environment where accuracy, organization, and accountability are essential.

This is an English‑language position. Korean bilingual skills are not required.

Key Responsibilities

• File, organize, and collect invoices for processing
• Submit invoices accurately within the company's ERP system
• Enter invoice information with a high level of accuracy
• Process vendor payments through Bill.com
• Maintain organized financial and administrative records
• Provide administrative support to the accounting and operations teams
• Assist with document management and invoice tracking
• Communicate professionally with internal departments regarding invoice processing
• Perform additional administrative duties as assigned

Required Qualifications

• 2–4 years of administrative experience with hands‑on accounts and invoicing responsibilities
• Experience working within ERP systems such as SAP, NetSuite, Concur, or comparable accounting software
• Working knowledge of Bill.com
• Basic Microsoft Excel proficiency
• Strong attention to detail and organizational skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities while maintaining accuracy
• Must reside near Los Angeles, California and be able to work onsite
• U.S.-based applicants only. Must be authorized to work in the United States.

Preferred Qualifications

• Accounts Payable (AP) and/or Accounts Receivable (AR) experience
• Previous experience supporting accounting or finance teams
• Experience within the beauty, retail, or consumer goods industries
• Familiarity with purchase order (PO) processing workflows
• Experience working in fast‑paced corporate office environments

HireNow Package

• Compensation: $22.00 per hour (USD)
• Employment Type: Part‑Time Open‑Ended Contract
• Schedule: Flexible schedule | 28 hours per week
• Work Location: Fully Onsite – Los Angeles, California
• Expected Start Date: July 6, 2026
• Headcount: 1