Unit Office & Payroll Coordinator

Carle Health; Urbana (IL); On-site; USD 25,000 - 40,000; Full time

Job summary

Carle Health in Urbana, IL is seeking an organized clerical assistant to support staff and management with tasks including payroll processing, filing, and scheduling. The role involves answering phones, coordinating meetings, preparing reports, handling invoices, maintaining office logistics, greeting customers, processing mail, and assisting with Kronos scans for cost centers to ensure accurate data.

This position offers an opportunity to contribute to a busy healthcare team and grow within

Responsibilities

• Answer telephone, take and deliver messages according to department communication standards.
• Serves as an assistant to the unit manager, providing office and clerical support such as typing, filing, meeting scheduling, agenda planning, processing meeting minutes, processing invoices, discharge follow up phone calls, copying, mailing and faxing.
• Coordinates unit activities, including greeting and assisting customers, coordination of incoming and outgoing mail, supply management and maintenance of office equipment.
• Performs basic office management functions and secretarial duties for Manager/Director of department to maintain cohesiveness in day-to-day office functions and operations.
• Compose routine and general correspondence in accordance with established office procedures and as directed by supervisor. Prepares, maintains, and distributes various simple, routine reports.
• Assists in the coordination of administrative and staffing activities in assigned department.
• Assists with contacts to internal and external agencies.
• Reviews and revises Kronos scans for appropriate cost centers.

Skills

Clerical experience

Office administration

Typing

Tools

Kronos

Job description

Carle Health in Urbana, IL is seeking an organized clerical assistant to support staff and management with tasks including payroll processing, filing, and scheduling. The role involves answering phones, coordinating meetings, preparing reports, handling invoices, maintaining office logistics, greeting customers, processing mail, and assisting with Kronos scans for cost centers to ensure accurate data.

This position offers an opportunity to contribute to a busy healthcare team and grow within