Unit Office Manager: Payroll, Scheduling & Admin

Jobtailor; Urbana (IL); On-site; USD 38,000 - 54,000; Full time

Job summary

Jobtailor in Urbana, IL is seeking a full-time clerical support specialist to assist the unit manager with payroll, scheduling, invoicing, and administrative tasks.

The role emphasizes accurate filing, correspondence, Kronos cost-center reviews, and coordination of mail, supplies, and equipment, while maintaining office efficiency and solid communication with staff and external partners. Experience with typing, minutes, and report preparation is preferred.

Qualifications

• Full-time position with duties spanning payroll, invoicing, and reports.
• Availability to work Monday–Friday, 8-hour shifts.
• Strong clerical, office management, and secretarial skills required.
• Ability to answer telephones and manage department communications.
• Capability to type, file, schedule meetings, process minutes and invoices, copy, mail, and fax.
• Coordinate mail, supplies, and office equipment efficiently.
• Prepare routine correspondence and reports; support staffing activities.
• Review Kronos scans for cost centers; ensure accuracy in approvals.
• Work authorization verification completed as part of onboarding.

Responsibilities

• Provide clerical support to staff and the unit manager.
• Handle payroll, filing, and scheduling.
• Answer telephones and take and deliver messages.
• Assist with typing, filing, meeting scheduling, agenda planning, and minutes.
• Coordinate unit activities, greet customers, manage mail and supplies.
• Perform office management and secretarial duties for department leadership.
• Compose routine correspondence and prepare routine reports.
• Assist with administrative and staffing activities.
• Liaise with internal and external agencies as needed.
• Review Kronos scans for appropriate cost centers.

Skills

Payroll Processing

Filing

Scheduling

Typing

Invoicing

Copying

Mailing

Faxing

Report Preparation

Cost Center Management

Education

Work Authorization Verification

Tools

Kronos

Job description

Jobtailor in Urbana, IL is seeking a full-time clerical support specialist to assist the unit manager with payroll, scheduling, invoicing, and administrative tasks.

The role emphasizes accurate filing, correspondence, Kronos cost-center reviews, and coordination of mail, supplies, and equipment, while maintaining office efficiency and solid communication with staff and external partners. Experience with typing, minutes, and report preparation is preferred.