Unit Office Coordinator - Surgical

Carle Health; Urbana (IL); On-site; USD 25,000 - 40,000; Full time

Job summary

Carle Health in Urbana, IL is seeking an organized clerical assistant to support staff and management with tasks including payroll processing, filing, and scheduling. The role involves answering phones, coordinating meetings, preparing reports, handling invoices, maintaining office logistics, greeting customers, processing mail, and assisting with Kronos scans for cost centers to ensure accurate data.

This position offers an opportunity to contribute to a busy healthcare team and grow within

Responsibilities

• Answer telephone, take and deliver messages according to department communication standards.
• Serves as an assistant to the unit manager, providing office and clerical support such as typing, filing, meeting scheduling, agenda planning, processing meeting minutes, processing invoices, discharge follow up phone calls, copying, mailing and faxing.
• Coordinates unit activities, including greeting and assisting customers, coordination of incoming and outgoing mail, supply management and maintenance of office equipment.
• Performs basic office management functions and secretarial duties for Manager/Director of department to maintain cohesiveness in day-to-day office functions and operations.
• Compose routine and general correspondence in accordance with established office procedures and as directed by supervisor. Prepares, maintains, and distributes various simple, routine reports.
• Assists in the coordination of administrative and staffing activities in assigned department.
• Assists with contacts to internal and external agencies.
• Reviews and revises Kronos scans for appropriate cost centers.

Skills

Clerical experience

Office administration

Typing

Tools

Kronos

Job description

Overview

This position will provide clerical support to the staff and manager. Functionalities of this role will include, but not limited to, payroll, filing, and scheduling.

Overview

This position will provide clerical support to the staff and manager. Functionalities of this role will include, but not limited to, payroll, filing, and scheduling.

Qualifications

Certifications: , Education: , Work Experience:

Responsibilities

• Answer telephone, take and deliver messages according to department communication standards.
• Serves as an assistant to the unit manager, providing office and clerical support such as typing, filing, meeting scheduling, agenda planning, processing meeting minutes, processing invoices, discharge follow up phone calls, copying, mailing and faxing.
• Coordinates unit activities, including greeting and assisting customers, coordination of incoming and outgoing mail, supply management and maintenance of office equipment.
• Performs basic office management functions and secretarial duties for Manager/Director of department to maintain cohesiveness in day-to-day office functions and operations.
• Compose routine and general correspondence in accordance with established office procedures and as directed by supervisor. Prepares, maintains, and distributes various simple, routine reports.
• Assists in the coordination of administrative and staffing activities in assigned department.
• Assists with contacts to internal and external agencies.
• Reviews and revises Kronos scans for appropriate cost centers.

About Us

Discover the job, the career, the purpose you were meant for. At Carle Health, we're committed to fostering a workplace where every team member feels valued, respected and empowered, where passion and purpose come together to positively impact the lives of our patients and our communities. Find it all at Carle Health.

Our nearly 17,000 team members and providers work together to support patient care across central and southeastern Illinois. We’ve grown to include eight, award-winning hospitals and a multispecialty provider group with more than 1,500 doctors and advanced practice providers. We’re developing the next generation of providers and healthcare professionals through Carle Illinois College of Medicine, the world’s first engineering-based medical school, and Methodist College. Carle BroMenn Medical Center, Carle Foundation Hospital, Carle Health Methodist Hospital, Carle Health Proctor Hospital, Carle Health Pekin Hospital, and Carle Hoopeston Regional Health Center hold Magnet designations, the nation’s highest honor for nursing care. We offer opportunities in several communities throughout central Illinois with potential for growth and life-long careers at Carle Health.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. | For more information: [e-mail].

Compensation And Benefits

The compensation range for this position is $17.91per hour - $29.01per hour. This represents a good faith minimum and maximum range for the role at the time of posting by Carle Health. The actual compensation offered a candidate will be dependent on a variety of factors including, but not limited to, the candidate’s experience, qualifications, location, training, licenses, shifts worked and compensation model. Carle Health offers a comprehensive benefits package for team members and providers. To learn more visit careers.carlehealth.org/benefits.