Surgical Office Coordinator – Scheduling & Clerical Support

Carle-Health; Urbana (IL); On-site; USD 23,000 - 40,000; Full time

Job summary

Carle Health in Urbana, IL is seeking an organized clerical support assistant to help staff and the manager with payroll, filing and scheduling tasks. The role emphasizes office coordination, typing, meeting planning and minutes, processing invoices, greeting customers, mail and supplies management, and reviewing Kronos scans for correct cost centers to support daily operations.

The position offers a chance to contribute to a collaborative healthcare team within Carle Health and grow in a

Responsibilities

• Answer telephone, take and deliver messages according to department communication standards.
• Assists unit manager with typing, filing, scheduling meetings, agendas, minutes, invoices.
• Coordinates unit activities: greeting customers, mail, supplies, office equipment maintenance.
• Performs basic office management and secretarial duties for the department manager.
• Composes routine correspondence per procedures and prepares simple reports.
• Assists with administrative and staffing activities in the department.
• Assists with contacts to internal and external agencies.
• Reviews Kronos scans for cost centers.

Job description

Carle Health in Urbana, IL is seeking an organized clerical support assistant to help staff and the manager with payroll, filing and scheduling tasks. The role emphasizes office coordination, typing, meeting planning and minutes, processing invoices, greeting customers, mail and supplies management, and reviewing Kronos scans for correct cost centers to support daily operations.

The position offers a chance to contribute to a collaborative healthcare team within Carle Health and grow in a