Undergraduate Programs Administrative Associate

Worcester Polytechnic Institute; Worcester (MA); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Retirement match

Wellness perks

Tuition assistance

Job summary

Worcester Polytechnic Institute (WPI) in Worcester, MA invites applications for an Administrative Associate in the Chemistry & Biochemistry department. You will be the primary contact for undergraduate students, coordinate student services, and support routine clerical and records-keeping duties.

Responsibilities include communicating with faculty and staff, arranging meetings and events, maintaining student records, and helping ensure proper execution of academic policies and program

Qualifications

• High School diploma is required.
• 3-5 years of relevant experience.
• Strong organizational and communication skills.

Responsibilities

• Serve as the primary contact for undergraduate students and address inquiries.
• Perform routine clerical duties, including mail handling and supplies management.
• Collaborate with faculty and staff to implement academic policies and program requirements.
• Maintain accurate student records (admissions, enrollment, graduation) and compile syllabi quarterly.
• Prepare reports related to student progress and program statistics for evaluation and accreditation.
• Coordinate meetings, schedule rooms, and disseminate communications about deadlines and updates.
• Support planning and execution of undergraduate events such as URPS, Open Houses, socials, and commencement.
• Maintain Department Website and social media channels (Instagram, LinkedIn, email lists).
• Perform other duties as assigned by the supervisor.

Skills

Administrative support

Customer service

Communication

Record keeping

Event coordination

Education

High School diploma

Job description

Worcester Polytechnic Institute (WPI) in Worcester, MA invites applications for an Administrative Associate in the Chemistry & Biochemistry department. You will be the primary contact for undergraduate students, coordinate student services, and support routine clerical and records-keeping duties.

Responsibilities include communicating with faculty and staff, arranging meetings and events, maintaining student records, and helping ensure proper execution of academic policies and program