Administrative & Communications Specialist

Worcester Polytechnic Institute; Worcester (MA); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Retirement match

Wellness perks

Tuition assistance

Job summary

Worcester Polytechnic Institute (WPI) in Worcester, MA seeks an Administrative Specialist for the Integrative & Global Studies (DIGS) department. The role anchors the department’s daily operations, coordinating calendars, meetings, and communications for ~30 full-time faculty and staff across campus.

You will assist with events, faculty searches, and student worker supervision, while maintaining the department website and handling confidential records and reporting.

Qualifications

• Provide comprehensive administrative support to department leadership and committees.
• Manage confidential records, calendars, agendas, and department communications.
• Support events, faculty searches, and student worker supervision.
• Maintain department websites and assist with newsletters and social media content.

Responsibilities

• Provide comprehensive administrative support to the department head, program directors, faculty, staff, and department committees.
• Assist with departmental events and meetings, including scheduling, space reservations, catering, guest arrangements, flyers, and announcements.
• Support faculty searches and other academic processes, including candidate correspondence, interview scheduling, visitor arrangements, and related documentation.
• Share responsibility for supervising student workers and supporting various department initiatives.
• Provide administrative and financial support, including processing expense reports and assisting with financial reporting.
• Support departmental outreach and communications in collaboration with Marketing and Communications. Maintain and update department websites using Drupal/WordPress; update signage and social content.

Skills

Administrative support

Microsoft Office

Communication skills

Team coordination

Education

High school diploma / GED

Tools

Drupal

WordPress

Job description

Worcester Polytechnic Institute (WPI) in Worcester, MA seeks an Administrative Specialist for the Integrative & Global Studies (DIGS) department. The role anchors the department’s daily operations, coordinating calendars, meetings, and communications for ~30 full-time faculty and staff across campus.

You will assist with events, faculty searches, and student worker supervision, while maintaining the department website and handling confidential records and reporting.