Aerospace Engineering Administrative Lead

Worcester Polytech; Worcester (MA); On-site; USD 29,000 - 34,000; Full time

Job summary

Worcester Polytechnic Institute - WPI is seeking a shared Administrative Associate to provide administrative support to the Aerospace Engineering Department, 60% of a week, plus 40% support to the School of Engineering. The role focuses on scheduling, meetings, and coordination with faculty and staff.

The successful candidate will manage travel, reimbursements, and daily department operations, while collaborating with Facilities, IT, and other teams to ensure smooth operations.

Qualifications

• Associate’s Degree required.
• One to Two years of experience in a professional setting.
• Proficient in Microsoft Office, Zoom, and various forms of social media.
• Knowledge of Workday and Drupal helpful, but not required.

Responsibilities

• Provide confidential administrative support to the AED head, associate department head, and 14 faculty members.
• Assist with scheduling and organizing AED meetings and events, including room reservations and materials.
• Coordinate travel, reimbursements, and expense reports in line with policy.

Skills

Time management

Multitasking

Organizational skills

Communication

Education

Associate’s Degree

Tools

Microsoft Office

Zoom

Social media tools

Workday

Drupal

Job description

Worcester Polytechnic Institute - WPI is seeking a shared Administrative Associate to provide administrative support to the Aerospace Engineering Department, 60% of a week, plus 40% support to the School of Engineering. The role focuses on scheduling, meetings, and coordination with faculty and staff.

The successful candidate will manage travel, reimbursements, and daily department operations, while collaborating with Facilities, IT, and other teams to ensure smooth operations.