Administrative Specialist - Department Ops & Grants

Worcester Polytech; Worcester (MA); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Retirement match

Wellness perks

Tuition assistance

Job summary

Worcester Polytechnic Institute (WPI) in Worcester, MA is seeking an Administrative Support Specialist for the Integrative & Global Studies Department. The role assists the Department Head and faculty with confidential documents, meeting coordination, and project support across events, faculty searches, and reporting.

The position requires a High School Diploma or GED and 3-5 years of office experience, with strong Microsoft Office and Outlook skills.

Qualifications

• High School Diploma or GED required.
• 3-5 years' relevant office experience.
• Proficiency with Microsoft Office and Outlook.

Responsibilities

• Administrative support to the Department Head and faculty.
• Schedule meetings and provide Zoom links; take notes and prepare agendas.
• Support department committees and organize events and spaces.
• Maintain department website and update calendars for conference rooms.
• Process expenses, onboarding, and grant-related paperwork.

Skills

Microsoft Office

Outlook

Education

High School Diploma or GED

Job description

Worcester Polytechnic Institute (WPI) in Worcester, MA is seeking an Administrative Support Specialist for the Integrative & Global Studies Department. The role assists the Department Head and faculty with confidential documents, meeting coordination, and project support across events, faculty searches, and reporting.

The position requires a High School Diploma or GED and 3-5 years of office experience, with strong Microsoft Office and Outlook skills.