Undergraduate Programs Admin Specialist

Talentify; Massachusetts; On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

robust retirement match

wellness perks

tuition assistance

more!

Job summary

Worcester Polytechnic Institute - WPI in Worcester is seeking an Administrative Associate to support the chemistry and biochemistry undergraduate program administration, coordinating student services and ensuring smooth operation of academic and administrative processes.

The role involves serving as the primary contact for undergraduates, performing clerical duties, maintaining student records, preparing reports, and supporting events such as URPS and Open Houses while collaborating with faculty

Qualifications

• High school diploma required.
• 3–5 years of administrative experience.

Responsibilities

• Serve as the primary contact for undergraduate students, addressing inquiries and providing guidance.
• Perform routine clerical duties, including sort/distribute mail and handle incoming and outgoing mail deliveries and packages, sign and notify recipients, maintain office equipment and supplies.
• Work closely with faculty, staff and department head to ensure effective communication and implementation of academic policies, program requirements, and administrative procedures.
• Maintain accurate and up-to-date student records, including admissions, enrollment, and graduation documentation, compile syllabi quarterly, prepare & distribute Senior Exit Surveys.
• Prepare and process various forms and reports related to student progress and program statistics to support program evaluation, accreditation, and decision-making.
• Coordinate and schedule meetings, make room reservations, draft and disseminate communications to students, faculty, and staff regarding important deadlines, program updates, new opportunities, and policy changes.
• Support the planning and execution of undergraduate academic and social events, such as the Undergraduate Research Project Showcase (URPS), CBC Open Houses, undergraduate socials, and graduation ceremonies.
• Maintain and update Department Website, Department TV, Email Lists, Instagram, LinkedIn and other social media platforms.
• Performs all other duties and responsibilities as assigned or directed by the supervisor

Job description

Worcester Polytechnic Institute - WPI in Worcester is seeking an Administrative Associate to support the chemistry and biochemistry undergraduate program administration, coordinating student services and ensuring smooth operation of academic and administrative processes.

The role involves serving as the primary contact for undergraduates, performing clerical duties, maintaining student records, preparing reports, and supporting events such as URPS and Open Houses while collaborating with faculty