Administrative Associate

Talentify; Massachusetts; On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

robust retirement match

wellness perks

tuition assistance

more!

Job summary

Worcester Polytechnic Institute - WPI in Worcester is seeking an Administrative Associate to support the chemistry and biochemistry undergraduate program administration, coordinating student services and ensuring smooth operation of academic and administrative processes.

The role involves serving as the primary contact for undergraduates, performing clerical duties, maintaining student records, preparing reports, and supporting events such as URPS and Open Houses while collaborating with faculty

Qualifications

• High school diploma required.
• 3–5 years of administrative experience.

Responsibilities

• Serve as the primary contact for undergraduate students, addressing inquiries and providing guidance.
• Perform routine clerical duties, including sort/distribute mail and handle incoming and outgoing mail deliveries and packages, sign and notify recipients, maintain office equipment and supplies.
• Work closely with faculty, staff and department head to ensure effective communication and implementation of academic policies, program requirements, and administrative procedures.
• Maintain accurate and up-to-date student records, including admissions, enrollment, and graduation documentation, compile syllabi quarterly, prepare & distribute Senior Exit Surveys.
• Prepare and process various forms and reports related to student progress and program statistics to support program evaluation, accreditation, and decision-making.
• Coordinate and schedule meetings, make room reservations, draft and disseminate communications to students, faculty, and staff regarding important deadlines, program updates, new opportunities, and policy changes.
• Support the planning and execution of undergraduate academic and social events, such as the Undergraduate Research Project Showcase (URPS), CBC Open Houses, undergraduate socials, and graduation ceremonies.
• Maintain and update Department Website, Department TV, Email Lists, Instagram, LinkedIn and other social media platforms.
• Performs all other duties and responsibilities as assigned or directed by the supervisor

Job description

Open — WPI has a posting for this job. Posted 5 Oct 2026.

Job Title

Administrative Associate

Location

Worcester

Department Name

Worcester Polytechnic Institute - WPI

Job Description Summary

Serves as a primary person responsible for supporting the chemistry and biochemistry department undergraduate program administration. Tasks include coordinating student services and ensuring the smooth operation of academic and administrative processes.

Job Description

Responsibilities

• Serve as the primary point of contact for undergraduate students, addressing inquiries and providing guidance.
• Perform routine clerical duties, including sort/distribute mail and handle incoming and outgoing mail deliveries and packages, sign and notify recipients, maintain office equipment and supplies.
• Work closely with faculty, staff and department head to ensure effective communication and implementation of academic policies, program requirements, and administrative procedures.
• Maintain accurate and up-to-date student records, including admissions, enrollment, and graduation documentation, compile syllabi quarterly, prepare & distribute Senior Exit Surveys.
• Prepare and process various forms and reports related to student progress and program statistics to support program evaluation, accreditation, and decision-making.
• Coordinate and schedule meetings, make room reservations, draft and disseminate communications to students, faculty, and staff regarding important deadlines, program updates, new opportunities, and policy changes.
• Support the planning and execution of undergraduate academic and social events, such as the Undergraduate Research Project Showcase (URPS), CBC Open Houses, undergraduate socials, and graduation ceremonies.
• Maintain and update Department Website, Department TV, Email Lists, Instagram, LinkedIn and other social media platforms.
• Performs all other duties and responsibilities as assigned or directed by the supervisor

Requirements

• High School diploma
• 3-5 years of experience

Compensation

Hourly pay: $$21.25 - $23.50 per hour.

• robust retirement match
• wellness perks
• tuition assistance
• more!

Salary is based on related experience, expertise, and internal equity.

FLSA Status

United States of America (Non-Exempt)

Equal Opportunity Statement

WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals from all backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making. It is committed to maintaining a campus environment free of harassment and discrimination.

Each posting applies separately and lists its own pay.

Other posting · Req Worcester · Posted 3 Aug 2026

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