Graduate Administrative Coordinator

Worcester Polytech; Worcester (MA); On-site; USD 44,000 - 52,000; Full time

Job summary

Worcester Polytechnic Institute (WPI) is seeking a Graduate Administrative Associate in the Mechanical & Materials Engineering department. You will support BS/MS/MS/PhD students from acceptance through graduation, track graduate enrollment, and coordinate TA/RA payments and payroll for student workers.

Responsibilities include organizing ABET materials, scheduling seminars, and assisting with department events and communications. Strong Excel/Word/PowerPoint skills are essential.

Qualifications

• High school degree or GED.
• 3 years of experience in an administrative or office setting.
• Excellent communication and computer skills.
• Proficiency using Excel, Word, and PowerPoint; willingness to learn new skills.

Responsibilities

• Provide Graduate Student Support for BS/MS/MS/PhD students from acceptance through graduation.
• Track graduate student population and generate routine and ad hoc reports.
• Track PhD qualifying exams, thesis proposals, and defenses; post on WPI Today.
• Coordinate textbook orders and assist with TA assignments and payroll reports.
• Administer hourly payroll for undergrads and grads; process timesheets and reports.
• Support department events, meetings, and communications; manage calendar and inquiries.

Skills

Communication skills

Confidentiality

Independent work

Education

High school diploma or GED

Tools

Excel

Word

PowerPoint

Job description

Worcester Polytechnic Institute (WPI) is seeking a Graduate Administrative Associate in the Mechanical & Materials Engineering department. You will support BS/MS/MS/PhD students from acceptance through graduation, track graduate enrollment, and coordinate TA/RA payments and payroll for student workers.

Responsibilities include organizing ABET materials, scheduling seminars, and assisting with department events and communications. Strong Excel/Word/PowerPoint skills are essential.