Undergraduate Medical Education (UME) Coordinator

University-of-North-Carolina-At-Chapel-Hil; Chapel Hill (NC); On-site; USD 41,000 - 55,000; Full time

Job summary

Undergraduate Medical Education (UME) Coordinator at the University of North Carolina at Chapel Hill provides advanced administrative support for undergraduate medical education, focusing on the Inpatient Medicine Core Clerkship. The role serves as a central contact for students, faculty, residency programs and statewide partners to ensure efficient delivery of educational programs.

The position coordinates scheduling, course logistics, examinations, meetings, and student support services;

Qualifications

• High school diploma or equivalent plus 1 year of related office experience.
• Experience coordinating complex schedules and multiple stakeholders in a fast-paced environment.
• Excellent written and verbal communication and customer service skills.
• Proficiency with Microsoft Office and educational platforms (Canvas/One45/Panopto).

Responsibilities

• Coordinate scheduling and course logistics for the Inpatient Medicine Core Clerkship.
• Maintain educational records and databases; track evaluations, attendance, and grades.
• Prepare reports and data summaries; manage educational platforms and shared resources.
• Provide advanced administrative support to course directors and leadership.
• Support accreditation activities and special projects; ensure policy compliance.
• Communicate with students, faculty, residency programs, and statewide campus partners.

Skills

Coordination

Organizational skills

Analytical thinking

Customer service

Effective communication

Time management

Problem solving

Education

High school diploma or equivalent

Tools

Outlook

Excel

Word

Teams

Canvas

One45

Panopto

Job description

Undergraduate Medical Education (UME) Coordinator

Working Title Undergraduate Medical Education (UME) Coordinator

Position Number

Position Number 00031962

Vacancy ID

Vacancy ID P021426

Full-time/Part-time Permanent/Time-Limited

Full-time/Part-time Permanent/Time-Limited Full-Time Permanent

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC -Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education and research.

Patient care: We promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.

Education: We prepare tomorrow`s healthcare professionals and biomedical researchers from all backgrounds by facilitating learning within innovative and integrated curricula and team-oriented interprofessional education to ensure a highly skilled workforce.

Research: We develop and support a rich array of outstanding health sciences research programs, centers and resources. We provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our university to support outstanding research. We foster programs in the areas of basic, translational, mechanistic and population research.

Position Summary

The Undergraduate Medical Education ( UME ) Coordinator provides advanced administrative and operational support for undergraduate medical education programs within the Department of Medicine, with primary responsibility for coordinating activities associated with the Inpatient Medicine Core Clerkship and related student educational initiatives. The position serves as a central point of contact for medical students, faculty, residency programs, School of Medicine administration, and statewide campus partners to facilitate the efficient delivery of educational programs and ensure compliance with institutional and School of Medicine policies and procedures.

The position coordinates scheduling, course logistics, educational activities, examinations, meetings, communications, and student support services; maintains educational records and databases; tracks evaluations, attendance, grades, and required documentation; prepares reports and data summaries; and manages educational platforms and shared resources.

The coordinator provides advanced administrative support to course directors and educational leadership by organizing meetings, disseminating communications, supporting accreditation and reporting activities, and assisting with special projects and continuous improvement initiatives.

Success in this role requires strong organizational skills, attention to detail, customer service, sound judgment, and the ability to manage multiple priorities while maintaining effective working relationships with internal and external stakeholders

Minimum Education and Experience Requirements

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Management Preferences

Demonstrated ability to coordinate complex schedules, projects, and multiple stakeholders while managing competing priorities in a fast-paced environment.

Strong organizational, analytical, and problem-solving skills, with the ability to interpret and apply institutional policies, procedures, and guidelines accurately and consistently.

Excellent written and verbal communication skills, with a proven ability to provide high-quality customer service and build effective working relationships with students, faculty, staff, and external partners.

Proficiency in Microsoft Office applications, particularly Outlook, Excel, Word, and Teams, including experience managing data, reports, calendars, and electronic records.

Experience using educational, database, or enterprise systems (such as Canvas, One45, Panopto, or similar platforms) and demonstrated ability to quickly learn and adapt to new technology-based applications and processes.

Special Physical/Mental Requirements

N/A

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

• Required Documents
• Curriculum Vitae / Resume
• Optional Documents
• Cover Letter
• List of References

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please select the response below that best describes your experience/education for the Administrative Support Specialist position.
  • High school diploma/GED and at least one year of office support experience
  • Associate's, Bachelor's, Master's, or Doctorate in any field
  • Combination of post high school education and/or experience in office support to equal at least 1 year
  • Did not complete high school but have a combination of high school education and office support experience to equal 5 years (ex. 1 year of high school and 4 years experience)
  • None of the above
• * Please describe your level of proficiency with Microsoft Excel.
  • Beginner
  • Intermediate
  • Advanced
• * Do you have experience supporting academic, educational, healthcare, or clinical programs?
  • Yes
  • No
• * Describe your experience coordinating complex programs, schedules, or events with multiple stakeholders.

  (Open Ended Question)