Admin Support Specialist - Advanced

The University of North Carolina at Chapel Hill; Chapel Hill (NC); On-site; USD 46,000 - 53,000; Full time

Job summary

The Undergraduate Medical Education (UME) Coordinator at The University of North Carolina at Chapel Hill provides advanced administrative and operational support for undergraduate medical education programs within the Department of Medicine. You will coordinate scheduling, course logistics, examinations, meetings, and student support services across inpatient and statewide campus activities.

You will maintain educational records, track evaluations and grades, prepare reports, and support

Qualifications

• High school diploma or equivalency with 1 year of related office experience, or equivalent combination.
• Experience using education platforms (Canvas, One45, Panopto) and ability to learn new systems quickly.
• Proficiency in Microsoft Office applications (Outlook, Excel, Word, Teams) and strong organizational skills.

Responsibilities

• Coordinate scheduling, course logistics, educational activities, examinations, and meetings; manage student support services.
• Maintain educational records and databases; track evaluations, attendance, grades, and required documentation.
• Prepare reports and data summaries; support accreditation and reporting activities; assist with special projects.
• Provide advanced administrative support to course directors and educational leadership; manage communications.

Education

High school diploma or equivalency

Tools

Canvas

One45

Panopto

Outlook

Excel

Word

Teams

Job description

Posting Information

Department: Medicine - HouseStaff-411403

Career Area: Administrative/Clerical Support

Is this an internal only recruitment?: No

Posting Open Date: 10/05/2026

Application Deadline: 10/19/2026

Position Type: Permanent Staff (SHRA)

Position Title: Admin Support Specialist - Advanced

Salary Grade Equivalent: NC10 / GN08

Working Title: Undergraduate Medical Education (UME) Coordinator

Position Number: 00031962

Vacancy ID: P021426

Full-time/Part-time Permanent/Time-Limited: Full-Time Permanent

Hours per week: 40

Work Schedule: Monday – Friday, 8am – 5pm

Work Location: CHAPEL HILL, NC

Position Location: North Carolina, US

Hiring Range: $45,500 - $53,000

Pay Band Information: To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Notice to Applicants

Position Summary Information

Be a Tar Heel!

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC -Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose Of Organizational Unit

Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education and research.

Patient care: We promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.

Education: We prepare tomorrow`s healthcare professionals and biomedical researchers from all backgrounds by facilitating learning within innovative and integrated curricula and team-oriented interprofessional education to ensure a highly skilled workforce.

Research: We develop and support a rich array of outstanding health sciences research programs, centers and resources. We provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our university to support outstanding research. We foster programs in the areas of basic, translational, mechanistic and population research.

Position Summary

The Undergraduate Medical Education ( UME ) Coordinator provides advanced administrative and operational support for undergraduate medical education programs within the Department of Medicine, with primary responsibility for coordinating activities associated with the Inpatient Medicine Core Clerkship and related student educational initiatives. The position serves as a central point of contact for medical students, faculty, residency programs, School of Medicine administration, and statewide campus partners to facilitate the efficient delivery of educational programs and ensure compliance with institutional and School of Medicine policies and procedures.

The position coordinates scheduling, course logistics, educational activities, examinations, meetings, communications, and student support services; maintains educational records and databases; tracks evaluations, attendance, grades, and required documentation; prepares reports and data summaries; and manages educational platforms and shared resources. The coordinator provides advanced administrative support to course directors and educational leadership by organizing meetings, disseminating communications, supporting accreditation and reporting activities, and assisting with special projects and continuous improvement initiatives. Success in this role requires strong organizational skills, attention to detail, customer service, sound judgment, and the ability to manage multiple priorities while maintaining effective working relationships with internal and external stakeholders.

Minimum Education And Experience Requirements

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Management Preferences

Demonstrated ability to coordinate complex schedules, projects, and multiple stakeholders while managing competing priorities in a fast-paced environment.

Strong organizational, analytical, and problem-solving skills, with the ability to interpret and apply institutional policies, procedures, and guidelines accurately and consistently.

Excellent written and verbal communication skills, with a proven ability to provide high-quality customer service and build effective working relationships with students, faculty, staff, and external partners.

Proficiency in Microsoft Office applications, particularly Outlook, Excel, Word, and Teams, including experience managing data, reports, calendars, and electronic records.

Experience using educational, database, or enterprise systems (such as Canvas, One45, Panopto, or similar platforms) and demonstrated ability to quickly learn and adapt to new technology-based applications and processes.

Special Physical/Mental Requirements

N/A

Campus Security Authority Responsibilities

Not Applicable.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.