Undergraduate Medical Education (UME) Coordinator

University of North Carolina - Chapel Hill; Elkins Hills (NC); On-site; USD 46,000 - 53,000; Full time

Job summary

University of North Carolina at Chapel Hill is seeking an Undergraduate Medical Education (UME) Coordinator to provide advanced administrative and operational support for undergraduate medical education programs within the Department of Medicine.

You will coordinate scheduling, course logistics, examinations, and communications, serving as the central contact for students, faculty, residency programs, and state campus partners.

Qualifications

• High school diploma or equivalent required, plus one year of related office experience or an equivalent combination of training and experience.
• Strong organizational and communication skills are essential.
• Experience managing multiple priorities in a fast-paced environment is preferred.

Responsibilities

• Coordinate scheduling, course logistics, and student support services.
• Maintain educational records and databases; track evaluations and grades.
• Prepare reports and data summaries; manage educational platforms and shared resources.
• Assist with accreditation activities, meetings, and special projects.

Skills

Scheduling

Data entry

Customer service

Communication

Education

High school diploma or equivalent

Tools

Outlook

Excel

Word

Teams

Job description

Posting Information

Department: Medicine - HouseStaff-411403

Career Area: Administrative/Clerical Support

Is this an internal only recruitment?: No

Posting Open Date: 10/05/2026

Application Deadline: 10/19/2026

Position Type: Permanent Staff (SHRA)

Position Title: Admin Support Specialist - Advanced

Salary Grade Equivalent: NC10 / GN08

Working Title: Undergraduate Medical Education (UME) Coordinator

Position Number: 00031962

Vacancy ID: P021426

Full-time/Part-time Permanent/Time-Limited: Full-Time Permanent

Hours per week: 40

Work Schedule: Monday - Friday, 8am - 5pm

Work Location: CHAPEL HILL, NC

Position Location: North Carolina, US

Hiring Range: $45,500 - $53,000

Pay Band Information: To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Position Summary Information

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education and research.

Patient care: We promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.

Education: We prepare tomorrow`s healthcare professionals and biomedical researchers from all backgrounds by facilitating learning within innovative and integrated curricula and team-oriented interprofessional education to ensure a highly skilled workforce.

Research: We develop and support a rich array of outstanding health sciences research programs, centers and resources. We provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our university to support outstanding research. We foster programs in the areas of basic, translational, mechanistic and population research.

Position Summary

The Undergraduate Medical Education (UME) Coordinator provides advanced administrative and operational support for undergraduate medical education programs within the Department of Medicine, with primary responsibility for coordinating activities associated with the Inpatient Medicine Core Clerkship and related student educational initiatives. The position serves as a central point of contact for medical students, faculty, residency programs, School of Medicine administration, and statewide campus partners to facilitate the efficient delivery of educational programs and ensure compliance with institutional and School of Medicine policies and procedures.

The position coordinates scheduling, course logistics, educational activities, examinations, meetings, communications, and student support services; maintains educational records and databases; tracks evaluations, attendance, grades, and required documentation; prepares reports and data summaries; and manages educational platforms and shared resources. The coordinator provides advanced administrative support to course directors and educational leadership by organizing meetings, disseminating communications, supporting accreditation and reporting activities, and assisting with special projects and continuous improvement initiatives. Success in this role requires strong organizational skills, attention to detail, customer service, sound judgment, and the ability to manage multiple priorities while maintaining effective working relationships with internal and external stakeholders.

Minimum Education and Experience Requirements

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Management Preferences

• Demonstrated ability to coordinate complex schedules, projects, and multiple stakeholders while managing competing priorities in a fast-paced environment.
• Strong organizational, analytical, and problem-solving skills, with the ability to interpret and apply institutional policies, procedures, and guidelines accurately and consistently.
• Excellent written and verbal communication skills, with a proven ability to provide high-quality customer service and build effective working relationships with students, faculty, staff, and external partners.
• Proficiency in Microsoft Office applications, particularly Outlook, Excel, Word, and Teams, including experience managing data, reports, calendars, and electronic records.
• Experience using educational, database, or enterprise systems (such as Canvas, One45, Panopto, or similar platforms) and demonstrated ability to quickly learn and adapt to new technology-based applications and processes.

Special Physical/Mental Requirements

N/A

Campus Security Authority Responsibilities

Not Applicable.

Quick Link: https://unc.peopleadmin.com/postings/326303

Contact Information

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.