TSA Program Assistant: Organize, Track & Schedule Impact

Transportation Security Careers; Topock (AZ); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Topock, AZ is seeking a Program Assistant to provide essential administrative and program support to managers and staff. You will coordinate daily office activities, help track deadlines, and compile and analyze program information, maintaining electronic records and preparing meeting materials.

The role emphasizes attention to detail, strong communication, data entry, and the ability to manage multiple assignments while maintaining accuracy.

Qualifications

• Provide administrative or program support in a busy office.
• Prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.
• Monitor program metrics and identify discrepancies.
• Support payroll, timekeeping, finance, HR, or scheduling functions.
• Make recommendations based on administrative findings or reports.
• Use office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Data entry and basic analysis

Microsoft Office

Records management

Calendar and deadline coordination

Customer service and professional tone

Multi-tasking with accuracy

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) in Topock, AZ is seeking a Program Assistant to provide essential administrative and program support to managers and staff. You will coordinate daily office activities, help track deadlines, and compile and analyze program information, maintaining electronic records and preparing meeting materials.

The role emphasizes attention to detail, strong communication, data entry, and the ability to manage multiple assignments while maintaining accuracy.