TSA Program Assistant - Office Ops (South Roxana)

Transportation Security Careers; South Roxana (IL); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in South Roxana, IL seeks a Program Assistant to support managers and teams with administrative coordination, data tracking, and scheduling.

You will compile, organize, and analyze program information, maintain records and reports, and prepare internal communications. The role requires strong attention to detail, clear communication, and the ability to manage multiple assignments in a fast-paced environment.

Qualifications

• Organization and attention to detail essential for accurate records and scheduling.
• Written and verbal communication skills required for coordination and correspondence.
• Data entry, tracking, and basic analysis tasks across multiple programs and offices.
• Proficiency with Microsoft Office or comparable workplace software.
• Strong records and document management skills.
• Calendar, meeting, and deadline coordination across teams.
• Customer service and professional communication with internal staff and external contacts.
• Ability to manage several assignments without sacrificing accuracy.
• Discretion handling sensitive employee or operational information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Communication

Data entry

MS Office

Records management

Calendar coordination

Customer service

Multitask

Discretion

Job description

Transportation Security Administration, Department of Homeland Security in South Roxana, IL seeks a Program Assistant to support managers and teams with administrative coordination, data tracking, and scheduling.

You will compile, organize, and analyze program information, maintain records and reports, and prepare internal communications. The role requires strong attention to detail, clear communication, and the ability to manage multiple assignments in a fast-paced environment.