TSA Program Assistant: Dynamic Admin & Data Support

Travel Security Careers; Rio Grande (NJ); On-site; USD 28,000 - 62,000; Full time

Job summary

Travel Security Careers is seeking a Program Assistant for TSA-related duties in Whitesboro, NY. The role focuses on administrative coordination, data tracking, scheduling, payroll support, and records management to keep offices and airport operations running smoothly.

You will assist managers and teams, handle multiple assignments, prepare reports, and maintain accurate files while communicating with diverse stakeholders.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Ability to manage several assignments

Discretion with sensitive information

Tools

Microsoft Office

Job description

Travel Security Careers is seeking a Program Assistant for TSA-related duties in Whitesboro, NY. The role focuses on administrative coordination, data tracking, scheduling, payroll support, and records management to keep offices and airport operations running smoothly.

You will assist managers and teams, handle multiple assignments, prepare reports, and maintain accurate files while communicating with diverse stakeholders.