TSA Program Assistant: Administrative & Operations Support

Transportation Security Careers; Phoenixville (Chester County); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Phoenixville, PA is seeking a Program Assistant to provide essential administrative and program support. The role involves coordinating daily office activities, maintaining records, preparing materials, and assisting with payroll and scheduling while ensuring accuracy and compliance.

The position emphasizes data tracking, office procedures, and effective communication with managers, staff, and external contacts, with opportunities to contribute to

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Attention to detail

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Phoenixville, PA is seeking a Program Assistant to provide essential administrative and program support. The role involves coordinating daily office activities, maintaining records, preparing materials, and assisting with payroll and scheduling while ensuring accuracy and compliance.

The position emphasizes data tracking, office procedures, and effective communication with managers, staff, and external contacts, with opportunities to contribute to