Program Assistant: Administrative & Ops Support in Phila, TN

Travel Security Careers; Philadelphia (Philadelphia County); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Philadelphia is seeking Program Assistants to provide essential administrative support across offices and airport field operations. You will help organize data, coordinate calendars, prepare reports, and ensure accurate records while supporting multiple program areas and teams.

The role emphasizes meticulous data handling, professional communication, and the ability to manage several assignments with accuracy.

Qualifications

• Specialized office-support experience in a busy setting.
• Experience preparing reports, tracking deadlines, and maintaining records.
• Experience with payroll, timekeeping or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and help identify discrepancies.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) in Philadelphia is seeking Program Assistants to provide essential administrative support across offices and airport field operations. You will help organize data, coordinate calendars, prepare reports, and ensure accurate records while supporting multiple program areas and teams.

The role emphasizes meticulous data handling, professional communication, and the ability to manage several assignments with accuracy.