TSA Program Assistant: Admin, Scheduling & Data

Travel Security Careers; Fishers Island (NY); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Fishers Island, NY seeks Program Assistants to support managers and employees with administrative coordination, data tracking, scheduling, and records management. Responsibilities vary by vacancy and may include finance, HR, scheduling, payroll, or other program areas.

The role emphasizes attention to detail, ability to manage multiple tasks, and effective communication across teams to keep offices organized and on schedule.

Qualifications

• Specialized experience as stated in the vacancy announcement.
• Administrative or program support in a busy office environment.
• Tracking deadlines, records, and performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Records and document management

Calendar and deadline coordination

Customer service

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration in Fishers Island, NY seeks Program Assistants to support managers and employees with administrative coordination, data tracking, scheduling, and records management. Responsibilities vary by vacancy and may include finance, HR, scheduling, payroll, or other program areas.

The role emphasizes attention to detail, ability to manage multiple tasks, and effective communication across teams to keep offices organized and on schedule.