Federal Program Assistant: Admin & Operations

Transportation Security Careers; Village of Brightwaters (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Brightwaters, NY seeks a Program Assistant to provide administrative and program support to TSA managers and employees, coordinate daily office activities, and maintain records and correspondence.

You will assist with finance, HR, scheduling, payroll, and other areas, monitor program metrics, prepare reports, and ensure accuracy and compliance with procedures. A focus on detail and the ability to manage multiple tasks is essential.

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Administrative support

Data entry

Microsoft Office

Record management

Calendar coordination

Communication

Attention to detail

Scheduling

Timekeeping payroll

Policy compliance

Tools

Microsoft Office

Job description

Transportation Security Administration in Brightwaters, NY seeks a Program Assistant to provide administrative and program support to TSA managers and employees, coordinate daily office activities, and maintain records and correspondence.

You will assist with finance, HR, scheduling, payroll, and other areas, monitor program metrics, prepare reports, and ensure accuracy and compliance with procedures. A focus on detail and the ability to manage multiple tasks is essential.