TSA Program Assistant: Admin & Operations Support

Travel Security Careers; Oakville (IA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) program office in Oakville, IA seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management.

The role emphasizes handling multiple tasks, attention to detail, and effective communication across teams, with responsibilities spanning finance, HR, scheduling, payroll, and other program areas.

Qualifications

• Provide administrative or program support in a busy office.
• Prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.
• Monitor program metrics and identify discrepancies.
• Support payroll, timekeeping, finance, human resources, or scheduling functions.
• Make recommendations based on administrative findings or reports.
• Use office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and details

Written and verbal communication

Data entry and basic analysis

Microsoft Office or similar

Records management

Calendar and deadline coordination

Customer service and professional comm

Multitasking under accuracy

Discretion with sensitive information

Education

Flexible education requirements

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) program office in Oakville, IA seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management.

The role emphasizes handling multiple tasks, attention to detail, and effective communication across teams, with responsibilities spanning finance, HR, scheduling, payroll, and other program areas.