TSA Program Assistant: Organize Offices & Data

Travel Security Careers; Osage (OK); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Osage, IA, is seeking Program Assistants to keep offices organized and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, and records management, among other duties.

Responsibilities include coordinating daily office activities, preparing materials, maintaining files, and assisting with payroll, HR, scheduling, and other program areas as needed.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, assignments, and records.
• Strong data entry and basic analysis skills.
• Proficiency with Microsoft Office and office software.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organization

Attention to detail

Written and verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Job description

Transportation Security Administration (TSA) in Osage, IA, is seeking Program Assistants to keep offices organized and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, and records management, among other duties.

Responsibilities include coordinating daily office activities, preparing materials, maintaining files, and assisting with payroll, HR, scheduling, and other program areas as needed.