TSA Program Assistant: Admin & Operations (Alta CA)

TSA Hiring Service; Alta (IA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Alta, CA is seeking Program Assistants to support managers and employees with administrative coordination, data tracking, scheduling, and payroll functions. You will help organize daily office activities, prepare materials, and maintain records to ensure accurate, timely operations.

The role emphasizes attention to detail, ability to manage multiple assignments, and clear communication across teams.

Qualifications

• Specialized experience at the level stated in the official announcement.
• Experience providing administrative or program support in a busy office.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry and basic analysis

Microsoft Office

Records and document management

Calendar and deadline coordination

Customer service

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Alta, CA is seeking Program Assistants to support managers and employees with administrative coordination, data tracking, scheduling, and payroll functions. You will help organize daily office activities, prepare materials, and maintain records to ensure accurate, timely operations.

The role emphasizes attention to detail, ability to manage multiple assignments, and clear communication across teams.