TSA Program Assistant: Admin & Data Coordination

Travel Security Careers; Truckee (CA); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security, seeks Program Assistants to provide administrative and program support in Truckee, CA. Responsibilities include coordinating daily office activities, maintaining records, data tracking, and preparing correspondence and reports for managers and staff.

Candidates should excel at organization, written and verbal communication, and multitasking while upholding accuracy and compliance with procedures across finance, HR, payroll,

Qualifications

• Specialized experience at the level stated in the official vacancy.
• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting, deadline coord.

Customer service and professional comm

Multitasking under pressure

Discretion with sensitive information

Job description

Transportation Security Administration, Department of Homeland Security, seeks Program Assistants to provide administrative and program support in Truckee, CA. Responsibilities include coordinating daily office activities, maintaining records, data tracking, and preparing correspondence and reports for managers and staff.

Candidates should excel at organization, written and verbal communication, and multitasking while upholding accuracy and compliance with procedures across finance, HR, payroll,