Program Assistant - Admin & Scheduling (Alturas, CA)

TSA Hiring Service; Alturas (CA); On-site; USD 30,000 - 50,000; Full time

Job summary

The Transportation Security Administration in Alturas, CA is seeking Program Assistants to support TSA offices and airport field operations with administrative coordination, data tracking, scheduling, and records management.

Responsibilities include providing administrative support, coordinating daily activities, preparing reports, maintaining electronic files, scheduling meetings, and assisting with payroll, HR, or other program areas as needed.

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Administrative support

Attention to detail

Data tracking

Scheduling

Communication

Records management

Multi-tasking

Discretion

Tools

Microsoft Office

Excel

Job description

The Transportation Security Administration in Alturas, CA is seeking Program Assistants to support TSA offices and airport field operations with administrative coordination, data tracking, scheduling, and records management.

Responsibilities include providing administrative support, coordinating daily activities, preparing reports, maintaining electronic files, scheduling meetings, and assisting with payroll, HR, or other program areas as needed.