TSA Program Assistant — Admin & Operations Support

TSA Hiring Service; Montezuma (NM); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Montezuma, NY is seeking Program Assistants to keep offices and airport operations organized and running smoothly. You will provide administrative coordination, data tracking, scheduling, payroll support, and records management to help managers and employees stay on schedule.

This role requires attention to detail, clear communication, and the ability to juggle multiple tasks across finance, HR, scheduling, or other TSA program areas.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.
• Monitor program metrics and identify discrepancies.
• Support payroll, timekeeping, finance, human resources, or scheduling functions.
• Make recommendations based on administrative findings or reports.
• Use office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Tools

Microsoft Office

Job description

Transportation Security Administration in Montezuma, NY is seeking Program Assistants to keep offices and airport operations organized and running smoothly. You will provide administrative coordination, data tracking, scheduling, payroll support, and records management to help managers and employees stay on schedule.

This role requires attention to detail, clear communication, and the ability to juggle multiple tasks across finance, HR, scheduling, or other TSA program areas.